Assistant Division Business Manager

Nevada System of Higher Education•Reno, NV

6d•$78,000

About The Position

The Division of Atmospheric Sciences (DAS) at the Desert Research Institute (DRI) is seeking a highly motivated and organized Assistant Business Manager to support the Division’s daily business operations in a fast-paced team setting. The role supports pre- and post-award sponsored program administration, including preparing research proposals and ensuring compliance with sponsor and agency requirements. The position also supports contractual agreement review and compliance, subaward setup, expenditure review, sponsor amendment and extension requests, and project closeout. Division-level work includes coordinating sponsor cost-share requirements with DRI Leadership, setting up and monitoring accounts, preparing monthly financial reports and recharge rates, and coordinating human resources activities. The Assistant Business Manager regularly works with faculty, staff, DRI administrative units, sponsors, and collaborators, serves on Institute committees, and becomes proficient with Workday, DRI’s grants and contracts database, and other reporting tools. The position is located in Reno, Nevada. Hybrid or remote applicants may be considered. U.S. citizenship is required due to sponsor funding requirements, and employment is contingent on successful background-check completion.

Requirements

Bachelor’s degree from an accredited institution, preferably in Business Administration or a related field.
At least four years of relevant experience in higher education or a nonprofit organization.
At least two years of experience in sponsored research administration.
Experience in costing and budget development.
Expected knowledge and practice of federal regulations or Uniform Guidance.
Excellent written and oral communication skills.
Strong management and interpersonal skills.
Demonstrated proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
U.S. citizenship, as required by sponsor funding requirements.

Nice To Haves

Experience with Workday.

Responsibilities

Assemble and submit research proposals under deadlines.
Independently review solicitations and assemble proposal packets to ensure compliance with agency guidelines.
Review contractual agreements and ensure compliance with their terms.
Set up subawards.
Review expenditures.
Request amendments and extensions from sponsors.
Coordinate and prepare project closeout activities.
Coordinate sponsor cost-share requirements with DRI Leadership.
Set up and monitor accounts.
Prepare monthly financial reports and recharge rates.
Coordinate human resources-related activities.
Interact regularly with faculty, staff, DRI administrative units, sponsors, and collaborators.
Serve on Institute committees.
Become proficient in Workday, DRI’s grants and contracts database, and other reporting tools.