Assistant Director - Organizations and Events (MSUAASF Range C)

Winona State University • Winona, MN

6d • Onsite

About The Position

This position manages student organization programming to advance student development and engagement. It involves advising students on creating new organizations, providing training on policies, overseeing the registration process, and managing finances in collaboration with the Student Senate Treasurer. The role also includes developing and implementing University policies for student organizations. Additionally, the Assistant Director manages non-academic reservations for key campus spaces like Somsen Auditorium and Kryzsko Commons Student Union, meeting with clients to assess needs, processing requests, and troubleshooting event-related issues. The position requires participation in the Student Union & Activities staff team, utilizing a student development approach, and collaborating with staff and students on projects, policy formation, and departmental programs. The role also assists with campus events and marketing efforts for the department, and coordinates assessment initiatives. Other duties supporting the University, Student Life and Development division, and departmental priorities are also included, along with professional development and campus committee participation.

Requirements

• Bachelor’s Degree
• Two (2) years of experience in event management, project coordination, student development, or student activities.
• Strong oral, written interpersonal and electronic communication skills sufficient to prepare messages and materials for diverse audiences and clearly explain, discuss, and present.
• Experience in effectively and efficiently utilizing computers to conduct business (i.e.: Microsoft Office suite, database, query creation and reporting software, computerized event scheduling, and web application software).
• Must be able to lawfully accept employment in the United States by the day employment begins.

Nice To Haves

• Experience advising and supporting students and student organizations.
• Experience in training, teaching, or facilitating learning and development.
• Demonstrated experience with event coordination.
• Demonstrated experience in business procedures, project planning and problem-solving.
• Knowledge of student development theory, higher education administration, student activities and related programs.
• Demonstrated interpersonal skills, conflict mediation, organization, and problem-solving skills.

Responsibilities

• Manage student organization programming in a manner that advances student development and strengthens student engagement.
• Advise and support students in the creation of new student organizations, including membership development, advisor assignment, constitution development and approval.
• Provide training and resources to student organization officers and advisers on University and State policies.
• Oversee the student organization registration process and maintain the student organization directory to ensure accuracy, accessibility, and effective campus engagement.
• Collaborate with campus partners to support student organization event planning, travel processes, and campus engagement opportunities, including student organization fairs.
• Manage purchasing and reconciliation and regularly review organizational finances in collaboration with the Student Senate Treasurer to ensure accountability and proper stewardship of funds.
• Develop, interpret, and implement University policies and procedures governing student organizations, while enforcing standards and accountability measures to ensure compliance.
• Manage the non-academic reservations of Somsen Auditorium, Kryzsko Commons Student Union and adjacent outdoor spaces particularly the Kryzsko Courtyard; and Gazebo.
• Participate in event planning by meeting with internal and external clients to assess event needs, communicate building policies and available support amenities, and clarify event expectations and operational requirements.
• Process space utilization requests, develop room diagrams using scheduling software, and coordinate review and final distribution with clients and operations staff.
• Serve as a knowledgeable expert for the room scheduling software, ensuring campus event details are accurately entered, maintained, and updated within the system.
• Troubleshoot and resolve event-related issues (e.g., setups, reservations, A/V) and provide on-site support for high-profile events as needed.
• Participate as a part of the greater Student Union & Activities staff team and utilize a student development approach to working with students, student employees and volunteers to develop a customer service focused environment.
• Work cooperatively with staff and students on projects, participate in policy formation and review for the department, support and attend departmental and campus programs, serve as an active member on university committees and provide clarity of communication throughout the organization.
• Assist with campus events including but not limited to Wazoo’s Block Party, Welcome Week, WSU Family Weekend, Homecoming and WinterFest.
• Assist the Director with marketing efforts for Student Union & Activities department.
• Coordinate department level assessment initiatives.
• Perform other duties as assigned that support the University, Student Life and Development division, and departmental priorities and initiatives including professional development and campus committee participation.

Benefits

• 11 paid Holidays
• Vacation Time
• Sick Time
• six weeks of Paid Parental Leave
• low cost medical and dental insurance with low deductibles ($250 - $1500)
• a Pension Plan
• 457(b) and 403(b) retirement plans and other retirement investment options
• pre-tax medical and dental expense (with roll-over option) and dependent care accounts
• employer paid life insurance
• short and long term disability
• professional development
• a tuition waiver program for employees and their dependents

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level