Assistant Director of Facilities

SOUTHALL FARM & INN • Franklin, TN

2d • Onsite

About The Position

Southall Farm & Inn is seeking a dynamic, hands-on Assistant Director of Facilities to serve as second-in-command for the Facilities Department. This role will focus on safety, security, and life safety systems, while also providing leadership for engineering and maintenance operations. The position requires leading in crisis situations, responding to emergencies, coordinating with security agencies, and upholding high standards.

Requirements

• A charismatic leader who motivates others with integrity, humility, and action
• Thick-skinned and open to tough feedback in pursuit of excellence
• Clear, direct communicator — with staff, executives, vendors, and guests
• Obsessed with standards. Calm in chaos. Ready for anything
• Always learning. Always improving. Always inspiring.
• 5+ years of progressive responsibility in Facilities, Engineering, Security, or a related field
• Extensive experience with fire prevention systems, life safety systems, and emergency response planning
• Command of modern security systems, building automation, and communication software
• Strong knowledge of OSHA regulations and safety compliance practices
• Prior supervisory experience in a hospitality or complex multi-facility environment preferred
• Experience coordinating with high-level security teams, law enforcement, and government agencies
• Proficient in Microsoft Office, property management software, and maintenance ticketing systems. This includes proven advanced proficiency in Microsoft Excel, including the ability to create, format and manage complex spreadsheets; utilize advanced formulas and functions; Analyze and interpret data to generate reports and insights; develop charts and graphs for data visualization; budgeting, tracking expenses and managing inventory
• Must be able to work a flexible schedule, including nights, weekends, and holidays
• Must be on call 24/7 and respond promptly to emergencies
• Must be able to lift up to 45 lbs and work in physically demanding environments
• Must be able to lead both in front of a team and behind the scenes

Nice To Haves

• OSHA 30 certification preferred

Responsibilities

• Lead by example: be visible, hands-on, and fully engaged with the team and the property
• Crisis and Emergency Command Center Coordination
• Serve as Acting Director of Facilities in the Director’s absence, with full responsibility for all facilities operations
• Lead the team through any and all emergencies: weather events, medical situations, security threats, or system failures
• Create and execute crisis and emergency response plans — collaborating with local law enforcement, Secret Service, and international security agencies as needed
• Proactive planning and execution in the advancement of Events and BEO’s
• Own all safety and security systems, policies, and programs, including: Surveillance systems, Fire panels and suppression systems, Access control and alarm systems, Emergency protocols and drills
• Lead the Safety Committee and implement training for all staff in emergency preparedness
• Monitor compliance with OSHA, fire code, and internal safety standards
• Oversee accident and incident investigations and reports
• Manage coordination with and audits of external security vendors and agencies
• Maintain up-to-date knowledge of local, state, and federal safety regulations
• Coordinate and ensure preventative maintenance for all life safety systems (fire alarms, sprinklers, generators, emergency lighting, etc.)
• Support the engineering team with troubleshooting, repairs, and project execution
• Monitor and prioritize facility and maintenance related projects
• Organize and support facilities-related projects, including capital improvements and major renovations in conjunction with Director of Facilities
• Maintain inventory of critical parts, tools, and safety equipment
• Interface directly with high-profile clients, VIP guests, and their personal security teams
• Collaborate with internal departments and external contractors to support events, projects, and daily operations
• Lead facilities planning for major events, ensuring infrastructure, safety, and staffing are aligned
• Perform other duties as assigned by Southall Leadership

Benefits

• Competitive compensation package
• Medical, dental, vision, short and long-term disability, company-provided life insurance
• Generous paid time off accruals
• 9 paid holidays annually
• Weekly pay
• 401k and company match
• Education reimbursement
• Best-in-class Employee Assistance Program
• Free weekly outdoor activities and wellness classes
• 30% internal discounts
• Fresh and free daily meal
• Bountiful internal growth opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed