Assistant Director of Ecampus Evaluation

OSU Rec Sports - Sport. Leadership. Wellness.•Corvallis, OR

2d•$56,000 - $65,000•Hybrid

About The Position

The Office of Admissions is hiring a full-time, 12-month professional faculty member to lead and supervise the Ecampus Evaluation team. The Assistant Director oversees evaluation of undergraduate applications, particularly Ecampus applications, ensuring timely, accurate, and consistent decisions aligned with institutional goals and policies. The role manages domestic undergraduate Ecampus application evaluation in compliance with Oregon State University policies, Oregon Administrative Rules, and admissions guidelines, and serves as a liaison between Admissions and Ecampus on application processing, priorities, reports, and data requests. As part of the Admissions Operations leadership team, the Assistant Director designs, implements, and improves application-review operations, procedures, and software use to streamline workflows, protect data integrity, and reduce decision timelines. The position assigns and evaluates work, monitors workflows, and ensures staff are trained and supported in admissions operations and systems such as Slate and Banner. It carries out supervisory responsibilities, including hiring, training, performance evaluations, coaching, counseling, disciplinary actions, and recommendations for salary adjustments. The Assistant Director also reviews freshman, transfer, and postbaccalaureate applications, makes independent policy-aligned admissions decisions, and advises students, families, counselors, and campus partners on admissions requirements and processes. Decisions are made within established guidelines, with consultation from the Associate Director of Operations or Director of Admissions Operations as needed. The position may make decisions affecting roles beyond its direct reports. The role prepares reports for Ecampus leadership, supports admissions systems and data processes, collaborates on operational improvements, represents Admissions at events, and provides support during peak periods. The position typically works Monday through Friday, 8 a.m. to 5 p.m., but may require irregular hours, including nights and weekends. Hybrid work may be possible. Salary is $56,000–$65,000, commensurate with skills, education, and experience. The anticipated start date is November 16, 2026.

Requirements

Bachelor's degree from a four-year college or university and two years of experience related to student services or Enrollment Management at a college or university, or an equivalent combination of education and experience.
One year of supervisory experience.
Ability to follow, interpret, and apply higher education policies.
Excellent oral and written communication skills and the ability to communicate with diverse communities.
Ability to establish priorities, exercise independent judgment, and perform tasks accurately with strong attention to detail.
Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Must successfully complete a criminal history check and be determined position-qualified; incumbents must self-report convictions.
Must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined position-qualified, and self-report convictions.

Nice To Haves

Master’s degree in Student Services, Education, or a related field.
Experience with Slate, Banner, Smart Panda Raptor, OnBase, or other document management software.
Experience creating and conducting presentations.
Ability to lift 30 pounds.
Experience in process optimization, software and workflow improvement.

Responsibilities

Lead and supervise the Ecampus Application Evaluation team, including hiring, training, assigning and reviewing work, monitoring workflows and staffing, conducting performance evaluations, coaching and counseling employees, addressing disciplinary actions, and recommending salary adjustments.
Ensure staff remain current on admissions policies, FERPA, academic calendars, institutional procedures, and admissions systems.
Review decisions when applicant eligibility is unclear and respond to escalated or complex questions about admissions policies, exceptions, and procedures.
Oversee the integrity and functionality of admissions data and systems, including Slate and Banner, and support systems maintenance and functionality.
Prepare and deliver application reports to Ecampus leadership, including processing metrics, timeline management, funnel analytics, and operational recommendations.
Improve processes involving EDI transcripts, application processing, OCR in application review, communications, and document management; monitor and resolve data and processing errors and run reports to verify accuracy.
Partner with the Associate Director of Undergraduate Operations to identify inefficiencies, streamline processes, and improve operational effectiveness; participate in leadership and technology team meetings.
Evaluate freshman, transfer, and postbaccalaureate applications for admission, scholarship consideration, and Extended Admission decisions, including applications containing international coursework.
Participate in holistic review practices, including use of non-cognitive variables, feedback forums, and cultural competency development; make independent, policy-aligned admissions decisions.
Process postbaccalaureate applications through college workflows for select academic colleges.
Advise students, families, counselors, and campus partners on admissions requirements and processes.
Collaborate with campus partners on admissions initiatives, including processes for new majors and programs.
Represent the Office of Admissions at open houses, orientations, recruitment activities, and other events; support partner campuses and departments as needed.
Attend meetings and process UAC decisions.
Support admissions publications and website updates related to admissions and residency policies, assist with staff training, and research enrollment trends.
Serve on search committees and participate in professional development activities.
Provide operational support during peak periods, including reviewing residency affidavits.