Assistant Director of Ecampus Evaluation

OSU Oregon State University•Corvallis, OR

1d•Hybrid

About The Position

The Assistant Director of Ecampus Evaluation leads and supervises the Ecampus Evaluation team within Oregon State University’s Office of Admissions. This full-time, 12-month professional faculty position oversees evaluation of undergraduate applications, particularly Ecampus applications, ensuring timely, accurate, and consistent admissions decisions aligned with university goals and policies. The role serves as a liaison between Admissions and Ecampus on application processing and priorities, prepares reports and fulfills data requests for Ecampus leadership, and recommends ways to make Ecampus processing faster and more efficient. The position manages domestic undergraduate Ecampus application evaluation in compliance with university policies, Oregon Administrative Rules, and admissions guidelines. As a member of the Admissions Operations leadership team, the Assistant Director designs, implements, and improves application-review operations, procedures, and software use to streamline workflows, protect data integrity, and reduce decision timelines. The Assistant Director assigns and evaluates work, monitors workflows, and ensures staff are trained and supported, including in Slate and Banner. The position also reviews applications and makes admissions decisions that affect enrollment, university goals, and tuition revenue, and provides guidance to students, families, counselors, and campus partners. Decisions are made independently within established guidelines, with consultation from the Associate Director of Operations or Director of Admissions Operations as needed. The position typically works Monday through Friday, 8 a.m. to 5 p.m., but may require irregular hours, including nights and weekends. Hybrid work may be possible. The anticipated start date is November 16, 2026. Salary is $56,000–$65,000, commensurate with skills, education, and experience.

Requirements

Bachelor’s degree from a four-year college or university and two years of experience related to student services or Enrollment Management at a college or university, or an equivalent combination of education and experience.
One year of supervisory experience.
Ability to follow, interpret, and apply higher education policies.
Excellent oral and written communication skills and ability to communicate with diverse communities.
Ability to establish priorities, exercise independent judgment, and perform tasks accurately with strong attention to detail.
Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Must successfully complete a criminal history check and be determined position-qualified; incumbents must self-report convictions.
Must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined position-qualified, and self-report convictions.

Nice To Haves

Master’s degree in Student Services, Education, or a related field.
Experience with Slate, Banner, Smart Panda Raptor, OnBase, or other document management software.
Experience creating and conducting presentations.
Experience in process optimization, software and workflow improvement.
Ability to lift 30 pounds.

Responsibilities

Lead, train, and supervise the Ecampus Application Evaluation team, including hiring, assigning and reviewing work, monitoring workflows and staffing, conducting performance evaluations, coaching and counseling employees, addressing disciplinary matters, and recommending salary adjustments.
Ensure staff maintain current knowledge of admissions policies, FERPA, academic calendars, and institutional procedures.
Review application decisions when eligibility is unclear and respond to escalated or complex questions about admissions policies, exceptions, and procedures.
Provide accurate, detailed information to applicants, families, and campus partners.
Oversee the integrity and functionality of admissions data and systems, including Slate and Banner, and support system maintenance and functionality.
Prepare and deliver admissions application reports to Ecampus leadership, including processing metrics, timeline management, funnel analytics, and operational recommendations.
Facilitate and improve processes for receiving EDI transcripts, application processing, use of OCR in application review, communications, and document management.
Monitor and resolve data issues and processing errors, and run reports to verify accuracy across admissions workflows.
Partner with the Associate Director of Undergraduate Operations to identify inefficiencies, streamline processes, and improve operational effectiveness.
Participate in leadership and technology team meetings.
Evaluate freshman, transfer, and postbaccalaureate undergraduate applications for admission, scholarship consideration, and Extended Admission decisions.
Participate in holistic application review, including applying non-cognitive variables, feedback forums, and cultural competency development.
Make independent, policy-aligned admissions decisions and review files containing international coursework to determine admissibility.
Process postbaccalaureate applications through college workflows for select academic colleges.
Collaborate with campus partners on admissions initiatives, including processes for new majors and programs.
Represent the Office of Admissions at open houses, orientations, and recruitment activities, and support partner campuses and departments as needed.
Attend meetings and process UAC decisions.
Support admissions publications and website updates related to admissions and residency policies, assist with staff training, and conduct research on enrollment trends.
Serve on search committees and participate in professional development activities.
Provide operational support during peak periods, including review of residency affidavits.