Assistant Director, Facilities, Operations and Event Management

California State University, Long Beach • Long Beach, CA

82d • $4,908 - $7,150 • Onsite

About The Position

The Assistant Director of Facilities, Operations and Event Management provides independent administrative and operational leadership for the planning, coordination, and execution of NCAA Division I athletic contests, special events, campus activities, and external rentals. The role serves as a primary resource for event logistics, departmental administration, game management, staffing, budgeting, and coordination with campus partners and external stakeholders to support successful, efficient operations.

This is a temporary, one-year appointment with no permanent status granted; the assignment may expire before its stated ending date. The position is based in Athletics, has a 1.0 time-base (40 hours per week), and is classified as Athletics Admin Professional II. The salary range is $4,908 to $7,150 per month, with placement based on education, experience, qualifications, internal equity, and department resources.

The role regularly works evenings and weekends and requires a valid California driver's license. The position involves heavy work, including lifting more than 40 pounds, and approximately half of work time involves walking, standing, squatting, kneeling, or climbing. Employees must reside in California upon hire. A satisfactory background check is required.

Requirements

• Equivalent to a bachelor's degree in a related field and two years of related experience.
• Previous experience with events and/or facility operations.
• Previous supervisory experience.
• Knowledge of EMS or equivalent software.
• Ability to develop, analyze, and implement policies and procedures related to facilities operations.
• Ability to plan, organize, coordinate, and perform work in situations involving numerous and diverse demands under the direction of the General Manager.
• Ability to train others on new skills and procedures and provide work direction.
• Strong organizational, time management, and communication skills.
• Excellent customer service skills and ability to multitask.
• Ability to work evenings and weekends; the role regularly works evening and weekend hours.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow university policies, procedures, and guidelines, including those related to safety, civility, information security, and nondiscrimination.
• Valid California driver's license.
• Maintain working knowledge of NCAA, Big West Conference, Golden Coast Conference, and Mountain Pacific Sports Federation rules and regulations.

Responsibilities

• Coordinate departmental administrative functions, including scheduling, purchasing, contracts, budget tracking, payroll processing, event documentation, operational reporting, and departmental procedures.
• Develop standardized processes to improve efficiency and organizational effectiveness.
• Lead planning, coordination, and execution of NCAA Division I home contests, championships, special events, and external rentals.
• Oversee staffing, scheduling, event logistics, customer service, payroll coordination, facility readiness, and operational execution while ensuring compliance with University, conference, and NCAA requirements.
• Recruit, train, schedule, supervise, and evaluate student assistants, casual workers, interns, and event supervisors.
• Develop staffing plans, operational manuals, and training programs to support consistent event execution and customer service.
• Coordinate event budgets, purchase requisitions, contracts, invoices, payroll, and operational expenditures; monitor fiscal accountability and assist with financial reporting.
• Provide administrative support for departmental initiatives, NCAA and conference championships, strategic planning, operational assessments, and special projects.
• Assist with other departmental special projects as needed.

Benefits

• Paid time off, including up to 24 vacation days per year depending on employee group and/or length of service, 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Medical, dental, and vision plans.
• CalPERS defined benefit retirement plan and voluntary savings options such as 403(b), 401(k), and 457 plans.
• Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program with confidential counseling and support services for employees and their families.
• Wellness programs.
• Professional development opportunities.
• Insurance options including life, disability, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level