Assistant Director Clinical Experiences and Education Partnerships

St. John's University • Queens Campus, NY

7d • Onsite

About The Position

Reporting to the Associate Dean for Graduate and Undergraduate Programming, the Assistant Director administers undergraduate and graduate clinical and field experiences across teacher preparation, school leadership, clinical mental health counseling, and school counseling programs. The role manages clinical placements, evaluates placement-site suitability, maintains educational partnerships, and monitors student compliance with program, licensure, and accreditation requirements. It implements policies established by academic leadership while independently making routine site-approval and placement decisions, resolving operational concerns, and coordinating field-supervisor assignments and performance.

The position coordinates placements and related records, trains and monitors field supervisors, sustains and develops education partnerships, and supports academic compliance and accreditation reporting. It also plans the annual Maureen A. Hartigan Forum and maintains clinical-experience resources and online learning modules in Canvas. The role has functional oversight of approximately 10 assignment-based field supervisors per semester; formal appointment, compensation, and discontinuation decisions follow University procedures and applicable delegated authority.

This is a full-time, in-person position in a professional office environment. The schedule is Monday through Thursday, 8:30 a.m.–4:30 p.m., and Friday, 8:30 a.m.–3:00 p.m. Occasional evenings or weekends may be required. Travel is generally limited and may include University campuses, partner sites, and professional conferences. The work involves typical office movement, computer use, communication, occasional stairs, and occasional lifting of up to 10 pounds. Reasonable accommodation may be made for essential duties.

Requirements

• Bachelor’s degree in Education, Higher Education Administration, Educational Leadership, or a related field; equivalent relevant preparation may be considered under University policy.
• Five or more years of relevant experience in clinical placements, academic program administration, educational partnerships, or related higher education work.
• Experience coordinating placements or comparable experiential learning, working with external partners, and applying established program requirements.
• Proficiency with Microsoft Office and Teams, with the ability to learn University systems.
• Knowledge of clinical placements, academic program requirements, and applicable licensure and accreditation processes.
• Sound judgment in site evaluation, placement issue resolution, documentation review, and appropriate escalation.
• Effective relationship management, communication, training, recordkeeping, and coordination of multiple stakeholders.
• Ability to use administrative and learning systems and adapt to University-approved technologies, including AI tools, while protecting confidential data.

Nice To Haves

• Master’s degree in a related discipline.
• Experience with teacher preparation, school leadership, counseling, or other professional preparation programs.
• Knowledge of applicable New York State certification and accreditation requirements.
• Experience training or evaluating field supervisors.
• Familiarity with Banner, Canvas, Degree Works, and Qualtrics.

Responsibilities

• Implement clinical placement policies and procedures established by academic leadership across School of Education programs.
• Identify, screen, evaluate, and approve placement sites for program fit, educational quality, appropriately credentialed mentors, safety considerations, and applicable accreditation and licensure standards.
• Assign students to suitable sites based on program, grade-level, clinical-hour, eligibility, and placement-capacity requirements.
• Process placement applications and licensure-related forms; maintain site information, student assignments, attendance, hours, and other required records.
• Coordinate appropriate student-teaching course registration and monitor completion of placement milestones.
• Resolve routine placement complications and collaborate with advisors, faculty, or academic leadership when academic decisions or escalation are necessary.
• Coordinate selection, appointment, assignment, and onboarding of approximately 10 field supervisors per semester in collaboration with Human Resources and academic leadership as appropriate.
• Develop and deliver training on observation procedures, student assessment criteria, required documentation, and submission workflows for School of Education and NYC Public Schools stakeholders.
• Review the timeliness, completeness, and quality of supervisor observations and assessments; provide guidance, address deficiencies, and handle performance concerns within delegated authority.
• Maintain field-supervisor assignment, training, evaluation, and follow-up records; refer formal appointment or employment actions through University processes.
• Maintain relationships with NYC Public Schools, Long Island school districts, and other organizations to sustain suitable placement opportunities.
• Source new placement sites, evaluate their suitability and capacity, and develop working relationships to meet current and anticipated placement needs.
• Collaborate with the Associate Dean of Partnerships and Innovation on partnership agreement development, negotiation, and approval; do not independently execute institutional agreements unless expressly authorized.
• Plan and coordinate the annual Maureen A. Hartigan Forum, including partner outreach, programming, logistics, and outcome evaluation.
• Represent the School at relevant external partner meetings and conferences as appropriate.
• Apply established program, licensure, and accreditation requirements to verify that placements meet required standards.
• Check mentor teacher or principal credentials and confirm that clinical experiences meet grade-level, supervision, and hour requirements.
• Identify missing or noncompliant documentation, work with relevant parties to correct deficiencies, and escalate academic issues as appropriate.
• Collect and maintain placement and candidate-performance information for accreditation reporting and continuous-improvement analysis by academic leadership.
• Maintain clinical-experience resources and online learning modules in Canvas.
• Track completion and submission of student-teaching and internship assessments and final grades; follow up with responsible faculty without exercising faculty grading authority.
• Recommend improvements to established workflows and recordkeeping based on operational needs.
• Provide functional oversight of approximately 10 assignment-based field supervisors per semester, including onboarding, guidance, work allocation, quality monitoring, and performance feedback.
• Perform other related duties as assigned.

Benefits

• Medical insurance
• Dental insurance
• Life insurance
• Long-term disability insurance
• Tuition remission
• Generous 403(b) employer contribution
• Employee assistance program
• Liberal paid time off policies
• Access to performing arts, libraries, bookstores, dining facilities, campus recreation, and sporting events

What This Job Offers

• Job Type: Full-time
• Career Level: Manager