Assistant Clinic Manager

Therapy and Beyond•Magnolia, TX

About The Position

The Assistant Clinic Manager is a member of the leadership support team who works closely with the Clinic Operations Director and senior leadership to oversee daily clinic performance. The role focuses on operational efficiency through schedule management, workforce coordination, electronic medical record (EMR) oversight, onboarding, and staff support. The position is primarily administrative and operational, with occasional direct in-session coverage as needed.

Requirements

High school diploma or equivalent required.
Proven experience in an administrative, healthcare, or operational role.
Exceptional verbal and written communication skills, with the ability to interact effectively with families, staff, and leadership.
Outstanding organizational skills, attention to detail, and a high standard for quality work.
Ability to prioritize tasks, meet strict deadlines, and balance competing operational priorities to achieve shared team goals.
Aptitude for quickly learning operational software, systems, and procedures.
Ability to remain composed, structured, and efficient in a fast-paced, dynamic work environment.
Empathy, positive teamwork, and open communication to support a collaborative and healthy workplace.

Nice To Haves

Bachelor's degree in a related field preferred.
Prior supervisory or management experience highly desired.

Responsibilities

Provide high-level administrative support to the Clinic Operations Director and Home Office.
Oversee and optimize the daily schedule to ensure appropriate staffing, seamless transitions, and smooth operations.
Track operational metrics, compile reports and summaries, and keep leadership informed about key activity areas.
Ensure clinic operations comply with internal standards and procedures.
Maintain complete and accurate EMR records, including patient profiles and employee timesheets.
Manage office tasks, including tracking inventory, ordering supplies, and distributing equipment and materials.
Ensure clinic cleanliness, safety, and functional organization.
Support local client onboarding by gathering patient information to facilitate admission.
Support new-hire onboarding and coordinate clinical and administrative training schedules.
Provide treatment support, including coverage during staff breaks and busy transition periods.
Foster a positive, collaborative, and motivating therapy environment for staff and clients.
Continue developing job knowledge, leadership capability, and professional skills to support career advancement.