Assistant, Administrative-I

Simon Property Group • Woodbridge, VA

8d • $16 - $31

About The Position

This position supports mall management staff by providing office assistance and administrative services as determined and assigned by the Office Administrator. The role supports the property’s financial cycle, marketing activities, short-term leasing administration, and general office operations, as well as other administrative projects as directed.

Requirements

• High school diploma or equivalent.
• Two to four years of administrative office experience in a fast-paced environment.
• Knowledge of administrative and clerical procedures and customer service principles and practices.
• Aptitude for understanding financial reports and extracting information.
• Strong working knowledge of computer software such as Microsoft Office, JD Edwards, OneWorld, and web-based input software.
• Effective verbal and written communication skills.
• Strong organizational and interpersonal skills, with attention to detail.
• Ability to prioritize, coordinate, multitask, and demonstrate initiative.

Nice To Haves

• Some college or professional school.

Responsibilities

• Support the property’s financial cycle, including Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, gift cards, and promotional and media funds.
• Assist with administration of marketing events, promotions, sponsorships, the Kidgits Program, collateral management, and proof of performance.
• Coordinate and assist with short-term leasing agreements; track and review lease milestones and update information as needed in SLIM or One World.
• Assist with obtaining and processing monthly rent, tenant sales, and overage rent.
• Perform general office administrative tasks, including ordering and maintaining inventory of office supplies and equipment.
• Prepare customer complaint responses and keep vehicle titles and auto insurance current.
• Draft documents and reports for management.
• Provide updates to Company Policies and Procedures and assist with Human Resources administration as needed.
• Provide general administrative support and complete projects as directed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED