Assistant, Administrative-I

Simon Property Group•Schaumburg, IL

6d•Onsite

About The Position

This position supports the mall management staff by providing office support needs as determined and assigned by the Office Administrator. The role assists with financial, marketing, leasing, tenant, and general administrative processes at Woodfield Mall.

Requirements

High school diploma or equivalent.
2–4 years of administrative office experience in a fast-paced environment.
Knowledge of administrative and clerical procedures and customer service principles and practices.
Aptitude for understanding financial reports and extracting information.
Strong working knowledge of Microsoft Office, JD Edwards, OneWorld, and web-based input software.
Effective verbal and written communication skills.
Strong organizational and interpersonal skills, with attention to detail.
Ability to prioritize, coordinate, multitask, and demonstrate initiative.

Nice To Haves

Some college or professional school.

Responsibilities

Support the property's financial cycle, including Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, and gift cards.
Assist with administration of marketing events, promotions, sponsorships, the Kidgits Program, collateral management, and proof of performance.
Coordinate and assist with short-term leasing agreements; track and review lease agreement milestones and update information as needed in SLIM or One World.
Assist with obtaining and processing monthly rent, tenant sales, and overage rent.
Perform general office administrative tasks, including ordering and maintaining inventory of office supplies and equipment, preparing customer complaint responses, keeping vehicle titles and auto insurance current, drafting documents and reports for management, and providing updates to Company Policies and Procedures and Human Resources administration as needed.
Provide general administrative support and complete projects as directed.