Assistant, Administrative-I

Simon Property Group•Schaumburg, IL

8d•$16 - $31

About The Position

This position supports mall management staff by providing office needs as determined and assigned by the Office Administrator. The role supports financial and leasing activities, marketing events and promotions, and general office administration. It also provides general administrative support and completes projects as directed.

Requirements

High school diploma or equivalent.
2–4 years of administrative office experience in a fast-paced environment.
Knowledge of administrative and clerical procedures and customer service principles and practices.
Aptitude for understanding financial reports and extracting information.
Strong working knowledge of Microsoft Office, JD Edwards, OneWorld, and web-based input software.
Effective verbal and written communication skills.
Strong organizational and interpersonal skills, with attention to detail.
Ability to prioritize, coordinate, multitask, and demonstrate initiative.

Nice To Haves

Some college or professional school.

Responsibilities

Support the property’s financial cycle, including Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, gift cards, and promotional and media funds.
Assist with administration of marketing events, promotions, sponsorships, the Kidgits Program, collateral management, and proof of performance.
Coordinate and assist with short-term leasing agreements; track and review lease-agreement milestones and update information as needed in SLIM or One World.
Assist with obtaining and processing monthly rent, tenant sales, and overage rent.
Perform general office administrative tasks, including ordering and maintaining inventory of office supplies and equipment.
Prepare customer complaint responses; keep vehicle titles and auto insurance current; draft documents and reports for management; and provide updates to Company Policies and Procedures and Human Resources administration as needed.
Provide general administrative support and complete projects as directed.