Assistant, Administrative-I

Simon Property Group • King of Prussia, PA

13d

About The Position

This position supports the mall management staff by providing office assistance as determined and assigned by the Office Administrator. The role supports property financial activities, marketing administration, short-term leasing processes, and general office operations, as well as other administrative projects as directed.

Requirements

• High school diploma or equivalent.
• 2–4 years of administrative office experience in a fast-paced environment.
• Knowledge of administrative and clerical procedures and customer service principles and practices.
• Aptitude for understanding financial reports and extracting information.
• Strong working knowledge of computer software such as Microsoft Office, JD Edwards, OneWorld, and web-based input software.
• Effective verbal and written communication skills.
• Strong organizational and interpersonal skills, with attention to detail.
• Ability to prioritize, coordinate, multitask, and demonstrate initiative.

Nice To Haves

• Some college or professional school.

Responsibilities

• Support the property’s financial cycle, including Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, gift cards, and promotional and media funds. Bank reconciliation is no longer required and is performed by HO.
• Assist with administration of marketing events, promotions, sponsorships, the Kidgits Program, collateral management, and proof of performance.
• Coordinate and assist with short-term leasing agreements; track and review lease milestones and update information as needed in SLIM or One World.
• Assist with obtaining and processing monthly rent, tenant sales, and overage rent.
• Perform general office administrative tasks, including ordering and maintaining office supplies and equipment inventory, preparing customer complaint responses, keeping vehicle titles and auto insurance current, drafting documents and reports for management, providing updates on Company Policies and Procedures, and assisting with Human Resources administration as needed.
• Provide general administrative support and complete projects as directed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED