Assistant, Administrative-I

Simon Property Group • Woodbridge, VA

6d

About The Position

This position supports the Potomac Mills mall management staff by providing office assistance as assigned by the Office Administrator. The role supports financial-cycle activities, marketing administration, short-term leasing coordination, rent and tenant-sales processing, and general office administration. It also provides administrative support and completes projects as directed.

Requirements

• High school diploma or equivalent.
• 2–4 years of administrative office experience in a fast-paced environment.
• Knowledge of administrative and clerical procedures and customer-service principles and practices.
• Aptitude for understanding financial reports and extracting information.
• Strong working knowledge of Microsoft Office, JD Edwards, OneWorld, and web-based input software.
• Effective verbal and written communication skills.
• Strong organizational and interpersonal skills, with attention to detail.
• Ability to prioritize, coordinate, multitask, and demonstrate initiative.

Nice To Haves

• Some college or professional school.

Responsibilities

• Support property financial-cycle activities related to accounts payable and accounts receivable, procurement card, petty cash, property budget, CTI, contract preparation, gift cards, and promotional and media funds.
• Assist with administration of marketing events, promotions, sponsorships, the Kidgits Program, collateral management, and proof of performance.
• Coordinate and assist with short-term leasing agreements, track and review lease milestones, and update information as needed in SLIM or One World.
• Assist with obtaining and processing monthly rent, tenant sales, and overage rent.
• Perform general office administrative tasks, including ordering and maintaining office-supply and equipment inventory.
• Prepare customer complaint responses and draft documents and reports for management.
• Keep vehicle titles and auto insurance current.
• Provide updates to Company Policies and Procedures and assist with Human Resources administration as needed.
• Provide general administrative support and complete projects as directed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED