Assistant Admin Manager

ACTS•Denver, CO

19d•$55,000 - $60,000

About The Position

The Assistant Admin Manager is responsible for supporting the Admin Manager with administrative requirements of the contract regarding recruitment. Ancillary HR duties as needed, including resource management, payroll and billing, scheduling, and reporting.

Requirements

Must have a minimum high school diploma or GED
21 years of age or older
A U.S. Citizen or Permanent Resident
Have a clear Criminal Record
Able to obtain and maintain a valid SIDA badge
Outstanding interpersonal and communications skills required.
Ability to work in a team-oriented environment with the ability to work independently.
Able to work a rotating shift schedule, including nights, weekends, and statutory holidays
Superior communication skills (oral and written).
Excellent interpersonal, customer service and conflict resolution skills with an unrelenting commitment and passion to customer service excellence
Excellent team leader and team player with ability to motivate, coach/mentor, engage and train employees
Competent in basic computer skills in MS Office applications Email, MS Word
Technically adept at using technology and experienced in working with automated processes
Highly organized, resourceful, results driven, detail oriented
Thrives in a fast-paced, agile, and collaborative environment
Adaptable/flexible with the ability to work under constraints/pressure and quickly respond to changing/fluctuating priorities throughout the day
Demonstrated ability to facilitate, negotiate, influence, and collaborate
Strong time management, problem solving, and decision-making skills combined with a sense of urgency to deliver operational and customer service excellence
Innovative and continuous improvement mindset
Demonstrates a high level of honesty and integrity and exhibits a professional, positive, and courteous manner always.

Nice To Haves

Previous HR or security administrative experience a plus

Responsibilities

Being fully involved in the full-cycle recruitment process:
Review applicant pipeline to identify qualified candidates
Scheduling interviews
Communicating with hiring managers on the status of open requisitions
Prescreening candidates
Complying with all ACTS recruiting and hiring policies and procedures
Recruits for open requisitions as directed.
Coordinates with background check vendor regarding any on-going discrepancies.
Provides back up support for payroll and HRIS functions.
Ensures that weekly, monthly and ad-hoc reports and projects are completed accurately and on time.
Assists with orientation and on boarding of new employees as needed.
Participate in on-site and off-site job fairs.
Manages special projects as assigned.
Create personnel folders for new hires.
Maintain all personnel files and have them available for review upon request.
Process all change of status forms for security team.
Maintain and monitor all employee database information including personnel information and staff deficiencies.
Assist with maintenance of all officers’ attendance, lateness and disciplinary files and have them available upon request.
Create monthly personnel reports.
Ensuring all officers assigned are in compliance with all airport badging, State and County security licensing requirements.
Maintain and monitor employee database for licensing and airport badges and report any changes in personnel within 48 hours.
Report any needed tools/equipment and supplies required for new personnel.
Maintaining tracking system for uniform purchase and issue.
Issue equipment to security team and maintain equipment issuance records.
Duties as assigned for vacation coverage or special circumstances.