Admin Assistant

HealthCareersInSask.ca • Regina, SK

2d • Onsite

About The Position

The Administrative Assistant is accountable to provide confidential administrative support to the Directors they are assigned to. This position supports, and contributes to, processes and practices to ensure the efficient operation of the portfolio(s), through accurate, timely and efficient execution of confidential administrative support functions for Directors. The incumbent works closely, in a collaborative and cooperative manner, with all members of the administrative team to assist in accomplishing the Saskatchewan Health Authority’s objectives. The incumbent co-ordinates workflow with other administration support staff and, in their absence, may provide support services as requested.

Requirements

• Completion of Grade 12 supplemented by a recognized business course
• 3-5 years of experience working in a senior administrative assistant-type role
• High degree of initiative, ingenuity & ability to work with little/no supervision
• Ability to maintain confidentiality including confidential information with discretion.
• Ability to be self-directed, creative, collaborative and to have sound judgement
• Knowledge & experience in minute taking & synthesizing information
• Working knowledge of SHA governance/org structure/relationships
• Demonstrates effective verbal and written communication skills.
• Commitment to a diverse, culturally competent, culturally safe work environment
• Strong computer skills in Microsoft Office, scheduling & training platforms
• Ability to work collegially, collaboratively and build positive relationships
• Excellent proficiency in editing material for clarity, accuracy and conciseness
• Ability to adapt to frequent change and work under pressure
• Equivalent combination of education and experience is acceptable

Nice To Haves

• Problem solving skills
• Planning skills
• Interpersonal skills
• Organizational skills
• Decision making skills

Responsibilities

• Provide confidential administrative support to assigned Directors.
• Support and contribute to processes and practices for efficient portfolio operation.
• Execute confidential administrative support functions accurately, timely, and efficiently.
• Collaborate with members of the administrative team to achieve organizational objectives.
• Coordinate workflow with other administration support staff.
• Provide support services as requested in the absence of other administration support staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED