ASSETS COORDINATOR

Quadra•The Woodlands, TX

5d•Hybrid

About The Position

The Assets Coordinator is responsible for nationwide sourcing, deployment, tracking, vendor management, maintenance coordination, and cost control of mobile field assets supporting QCI operations and commercial activities. Assets include frac tanks, pumps, hoses, filtration systems, temporary storage equipment, transloading support equipment, and related field infrastructure. The role is the central point of contact between Commercial, Operations & Logistics, and vendors, ensuring assets are available, compliant, reliable, and cost-effective. The position supports customer commitments while improving asset utilization, availability, total cost of ownership (TCO), and return on investment (ROI). It is a newly created, permanent, full-time position based in The Woodlands, Texas, with a hybrid arrangement requiring two days per week in the office. Travel is approximately 25–40%, depending on business requirements and field activity. Occasional after-hours availability may be needed for critical deployments, equipment failures, customer escalations, or urgent operational needs.

Requirements

At least 5 years of experience managing industrial equipment, field assets, rental fleets, logistics assets, maintenance programs, or related operational activities.
Demonstrated experience managing and negotiating with vendors.
Experience supporting multi-site operations.
Ability to travel approximately 25–40%, depending on business requirements and field activity.
Occasional after-hours availability may be required for critical deployments, equipment failures, customer escalations, or urgent operational needs.
Ability to visit industrial facilities; site visits may involve walking, climbing stairs, inspecting equipment, and working outdoors in varying weather conditions.
A bachelor's degree in Supply Chain Management, Operations Management, Engineering, Business Administration, Logistics, or a related field is preferred; equivalent relevant industry experience will be considered.

Nice To Haves

Experience in chemical distribution, industrial services, environmental services, oil and gas, water treatment, bulk handling, equipment rental, field services, or maintenance.

Responsibilities

Determine which assets the company should own, rent, lease, standardize, redeploy, or retire.
Manage asset lifecycles from planning and sourcing through deployment, operation, maintenance, inspection, repair, redeployment, and retirement.
Develop regional capacity requirements and demand forecasts aligned with commercial and operational needs.
Support capital equipment evaluations and purchase-versus-rental decisions.
Lead nationwide sourcing activities for field assets and related services.
Negotiate rental rates, service levels, equipment standards, and service agreements.
Manage rolling monthly purchase orders, rental commitments, and annual asset budgets versus actuals.
Establish a preferred vendor network and prioritized regional call lists.
Identify vendor consolidation, standardization, and cost-reduction opportunities.
Coordinate asset placement requests from Commercial and Operations teams.
Maintain the enterprise asset tracking database and utilization reporting.
Support ERP integration, barcoding, GPS tracking, and other asset visibility tools.
Develop KPIs for utilization, spending, vendor performance, deployment speed, and asset availability.
Conduct periodic field audits to verify asset location, condition, utilization, billing accuracy, safety, and compliance.
Work with Commercial and Logistics teams to place field assets needed for growth.
Communicate regularly with national and regional vendors, service providers, contractors, and suppliers.
Develop practical solutions to improve asset availability, reliability, standardization, and total cost of ownership.
Support operational emergencies and urgent field asset deployment needs when required.