Asset Property Coordinator- Sheriff's Office

Salt Lake County•Salt Lake City, UT

1d•Onsite

About The Position

Serves as the asset property manager for the Salt Lake County Sheriff’s Office. Establishes and monitors internal protective controls to safeguard all property in the custody of the Sheriff’s Office. Tracks all capital and controlled assets of the Sheriff’s office, including tagging and recording all purchases, transfers, and disposal of assets. Maintains computerized database records, including the physical location and user information for all Sheriff’s Office controlled assets as defined under Salt Lake County Policy. Coordinates with the Mayor’s Finance Office to ensure all fixed assets acquired by the Sheriff’s Office are appropriately tagged and capitalized and accountability is appropriately established. Controls all PM-1 (Fixed Asset Acquisition Form), PM-2 (Property Transfer/Disposal/Internal Sale Form, and PM-3 (Fixed Asset Loan Form) activities for the Sheriff’s Office. Works with the Mayor’s Finance to ensure the integrity of all information contained within the Salt Lake County Fixed Asset Inventory by organization and division asset report for the Sheriff’s Office. Performs necessary research to provide correct fixed asset numbers on all fixed forms customary for the surplus or transfer custody of assets. Conducts periodic physical inventories of fixed and controlled assets to ensure complete accountability of all property owned by, or assigned to the Sheriff’s Office. Ensures all Sheriff’s employees assigned fixed or controlled assets for their use fulfill their responsibilities defined in section 2.3 of County Policy 1125 “Safeguarding Property/Assets.” Sign Affidavit of Facts, title applications, and odometer statements. Submits title applications, odometer statements, and manufactures statements of original to the State of Utah for the request of license plates and titles for the Salt Lake Sheriff’s Office. Manages and maintains titles and registration of vehicles, trailers, ATVs, etc. Orders computers, equipment, and office supplies. Maintains a listing of all firearms and assists in determining which firearms should be destroyed. Reviews case reports for proper removal and transfer of equipment. Oversees the preparation of Salt Lake County vehicles assigned to the Sheriff’s office for sale or auction.

Requirements

Bachelor's degree from an accredited college or university in a related field, plus two (2) years of related experience; OR an equivalent combination of related education and experience.
Must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program.

Nice To Haves

Knowledge of Law Enforcement Code of Ethics
Knowledge of Law enforcement operations and functions
Knowledge of Office automation equipment
Knowledge of Personal computer hardware, software, and applications; proficient in Excel and Word
Knowledge of Public relations principles and techniques
Knowledge of Receiving and licensing of county vehicles
Knowledge of Safety procedures for handling contaminated materials
Knowledge of Salt Lake County policies and procedures regarding purchasing, use of county-owned vehicles, and command structure
Knowledge of Utah Criminal Code Evidence Procedures
Ability to develop complex written and oral reports
Ability to effectively apply general accounting principles to specific situations
Ability to communicate effectively both verbally and in writing
Ability to follow complex written and oral procedures and instructions

Responsibilities

Serves as the asset property manager for the Salt Lake County Sheriff’s Office.
Establishes and monitors internal protective controls to safeguard all property in the custody of the Sheriff’s Office.
Tracks all capital and controlled assets of the Sheriff’s office, including tagging and recording all purchases, transfers, and disposal of assets.
Maintains computerized database records, including the physical location and user information for all Sheriff’s Office controlled assets as defined under Salt Lake County Policy.
Coordinates with the Mayor’s Finance Office to ensure all fixed assets acquired by the Sheriff’s Office are appropriately tagged and capitalized and accountability is appropriately established.
Controls all PM-1 (Fixed Asset Acquisition Form), PM-2 (Property Transfer/Disposal/Internal Sale Form, and PM-3 (Fixed Asset Loan Form) activities for the Sheriff’s Office.
Works with the Mayor’s Finance to ensure the integrity of all information contained within the Salt Lake County Fixed Asset Inventory by organization and division asset report for the Sheriff’s Office.
Performs necessary research to provide correct fixed asset numbers on all fixed forms customary for the surplus or transfer custody of assets.
Conducts periodic physical inventories of fixed and controlled assets to ensure complete accountability of all property owned by, or assigned to the Sheriff’s Office.
Ensures all Sheriff’s employees assigned fixed or controlled assets for their use fulfill their responsibilities defined in section 2.3 of County Policy 1125 “Safeguarding Property/Assets.”
Sign Affidavit of Facts, title applications, and odometer statements.
Submits title applications, odometer statements, and manufactures statements of original to the State of Utah for the request of license plates and titles for the Salt Lake Sheriff’s Office.
Manages and maintains titles and registration of vehicles, trailers, ATVs, etc.
Orders computers, equipment, and office supplies.
Maintains a listing of all firearms and assists in determining which firearms should be destroyed.
Reviews case reports for proper removal and transfer of equipment.
Oversees the preparation of Salt Lake County vehicles assigned to the Sheriff’s office for sale or auction.