Asset Management Systems Manager

Texas Health & Human Services Commission•Austin, TX

9d•$4,263 - $5,521•Hybrid

About The Position

Project Manager I- serves as project lead in support of the various functions and projects in Asset Management Office. Work includes but is not limited to providing support, coordinating with other agency program areas such RAS, state hospitals and state living centers for implementation of new enterprise virtual asset tracking (VAT) inventory system. Coordinates, plans and tracks project timelines, deliverables to ensure project completion. Coordinates with HHS agencies, stakeholders, and private external vendor for improvement development of VAT system and acceptance of changes. Monitors and tracks statewide annual inventory project and statewide use of VAT system for asset management related tasks and functions. Communicates, coordinates, and trains asset management statewide inventory coordinators and AMO team staff in daily job function use of asset management inventory system for task completion related to project implementation. Serve as subject matter expert for support to internal and external program area customer's inquiry for VAT RFID system. Ensures compliance with the Comptroller of Public Accounts policies and procedures for agency property management inventory processes. Prepare, review and provide special reporting related to program area key measures and inventory results data, used to maintain inventory systems and ensure updates are completed accordingly. Perform property management duties including asset tracking, tagging, inventorying and updating system asset records. Track and provide information related to project purchase orders to ensure project budget is upheld. Educate and provide guidance to asset custodians in their roles and responsibility related to asset care and custodianship. Assist in the program analysis and make recommendations to management and implement approved system development, procedural or policy changes to improve or comply with legislative changes. Keep records current and maintain asset management program files. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Assist in other duties as needed.

Requirements

Experience in asset management or inventory control or warehouse experience.
Experience in computer use and computer software.
Experience in managing projects.

Nice To Haves

Knowledge of Asset Management programs, policies, and procedures; of the methods, principles, and practices of the agency.
Knowledge in asset related requisitioning and purchasing to ensure appropriate asset coding.
Skilled in coordinating and managing inventory project activities involving various programs.
Skilled in use of computer and office software such as but not limited to Outlook, Word, Excel and Access.
Skilled in use of automated inventory system performance and reporting generated.
Skilled in use of appropriate asset inventory tagging methods.
Skilled in leading teams from various backgrounds and assign tasks for completion of goals or project.
Ability to use critical thinking to analyze and identify improvements for operations, create processes and procedures.
Ability to study and evaluate programs and propose recommendations to management to improve asset control and tracking.
Ability to analyze and interpret complex information and apply agency policies and procedures.
Ability to communicate professionally, effectively in various levels.
Ability to plan, schedule and monitor events to ensure timely completion and adherence to specified guidelines.
Must be able to train other in learning asset management job specific functions.

Responsibilities

Coordinates with asset management staff, internal and external program areas to ensure completion of asset-related tasks and functions and provide statewide designated inventory coordinator role job function training specific to asset management duties.
Analyzes HHS Enterprise inventory system risks to make recommendations for system improvements and implement procedural or policy changes approved by management to improve operations and ensure program compliance with legislative mandates.
Prepares, reviews, and provides management with specialized asset management reports providing status updates of asset management program area key measures to track task completion, project budgeted expenses, and ensuring management set program objectives and goals are met.
Plans and conducts training for internal staff and/or statewide inventory coordinators for asset management program-specific job duty roles and responsibilities related, but not limited to multi-agency annual inventory, asset updates, asset tracking, and VAT RFID system use.
Assist program management, in the review, recommendation, and development of the agency’s asset management policies and procedures improvements and implementation of approved changes.
Coordinates, performs, schedules, and conducts inventory spot checks with other program areas statewide. Make recommendations to the program area to ensure compliance with asset management standards. Inventory, asset tag, and update asset records with results where needed.
Serves as program area subject matter expert, in support of answering inquiries, troubleshooting, and asset management-related training for point of contacts, internal and external asset management customers.