Asset Management Reporting Specialist

TX-HHSC-DSHS-DFPS•Austin, TX

14d•Onsite

About The Position

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Functional Title: Asset Management Reporting Specialist Job Title: Program Specialist II Agency: Health & Human Services Comm Department: ASSET MANAGEMENT Posting Number: 16195 Closing Date: 11/02/2026 Posting Audience: Internal and External Occupational Category: Business and Financial Operations Salary Range: $3,793.41 - $5,921.25 Pay Frequency: Monthly Salary Group: TEXAS-B-18 Shift: Day Additional Shift: Days (First) Telework: Not Eligible for Telework Travel: Up to 10% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Job Location City: AUSTIN Job Location Address: 4601 W GUADALUPE ST Other Locations: MOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS Brief Job Description: Asset Management Reporting Specialist under the supervision of the Health and Human Services (HHS) Asset Management Office program directors: Performs advanced (senior level) inventory work. Work involves overseeing asset management reporting responsibilities and operations. Ensuring compliance with established reporting requirements, loss prevention controls, and procedures. May assign and/or supervise the work of others. Maintains records on the State Property Accounting System (SPA) and Health and Human Services Centralized Accounting and Payroll Personnel System (CAPPS) Financials. Reviews SPA reports, HHS CAPPS Financials, and Inventory system reports to ensure data is in sync. Assists with leading and overseeing statewide inventory collaborators during inventory events and coordinate with AMO personnel on inventory status. Maintains digital and physical asset management files. Assists, coordinates, and monitors various areas conducting agency-wide annual inventory and reconciliation. Manages physical inventory results records to ensure record retention and completion. Assists with training on CAPPS asset management modules and program reports. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.

Requirements

Knowledge in property accounting and inventory management.
Knowledge of asset controls, policies, and procedures.
Knowledge of automated inventory-control, purchasing, requisitioning, and accounting systems.
Knowledge of inventory, stock control, record keeping, and inventory reports.
Skill in customer service.
Skill in problem solving and attention to detail.
Skill in using a computer and applicable Microsoft Office suite software.
Ability to effectively communicate both verbally and in writing.
Ability to maintain effective relationships with internal and external customers and employees.
Ability to review asset management operations for compliance.
Ability to maintain a predictable work schedule.
Ability to maintain automated and hard copy filing systems
Ability to assign and/or supervise work of others.
Knowledge of Asset Management, or and related inventory control in a support services role.
Knowledge of working on a computer.
A high school diploma or equivalent is required.
Applicants also need at least three years’ experience working with reports in Microsoft Excel, including data preparation and analysis.
Intermediate Excel experience that are beyond basic data entry such prepare, compare, analyze and summarize data findings necessary.

Nice To Haves

Experience in asset management systems is preferred, along with experience with asset controls.

Responsibilities

Monitor, create, maintain and process: daily, weekly, quarterly, and monthly asset management reports. 25%
Monitor and maintain the CAPPS Asset Management Module and Comptroller's State Property Accounting System (SPA). 10%
Reviews, assigns, and monitors completion of work tasks produced by asset management reports. 10%
Assists in development of inventory control program guidelines and policies.10%
Conduct spot checks and reconciliation on assigned state office locations within AMO established due dates. 10%
Coordinates, schedules, and conducts agency wide annual inventory. Conducts inventory at assigned state office facilities and mail codes within established due dates. Completes agency annual inventory reconciliation within established due dates. Assists in reconciling inventory records with asset accounting records and resolves inventory reporting discrepancies.15%
Is helpful to internal and external customers who require assistance with questions concerning asset management functions and/or policies and procedures.10%
Adheres to policies and procedures of the Health and Human Services Commission and Asset Management Office. Contributes in a positive manner as a team member of the Asset Management Office.10%