Asset Management Administrator

Motor Services Hugo Stamp Inc • Fort Lauderdale, FL

1d • $28 - $33 • Onsite

About The Position

The Asset Management Administrator supports Florida workshops and coordinates assigned asset, calibration, vehicle, and maintenance processes across company locations. The role combines administrative responsibilities with hands-on work involving tools, equipment, calibration records, company vehicles, vendors, and workshop support. The successful candidate takes ownership of assigned responsibilities, maintains accurate records, and proactively follows up on outstanding actions.

The position is based on-site in Fort Lauderdale, Florida, and reports to the Workshop Manager. It is full-time, Monday through Friday, with occasional after-hours, weekend, and overtime work. The hourly wage range is $28.00–$33.00, based on experience.

Requirements

• 2–4 years of experience in asset management, tool-room operations, maintenance coordination, or industrial operational support.
• Bachelor’s degree or equivalent relevant experience.
• Practical familiarity with workshop tools, measuring instruments, hydraulic equipment, and calibration-control concepts.
• Strong organizational skills, attention to detail, and reliable follow-through.
• Ability to manage multiple priorities independently and maintain accurate records.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience with ISO procedures, documentation, audits, and employee training.
• Valid driver’s license.
• Willingness to work regularly in an active workshop environment and complete required forklift training.

Nice To Haves

• Experience with IndySoft or a similar asset/calibration management system.
• Experience in marine, industrial, power-generation, or field-service operations.

Responsibilities

• Maintain accurate tool and equipment records, including identification, location, condition, availability, assigned users, service history, and supporting documentation.
• Conduct regular physical inventory checks and audits to verify asset availability, condition, and system-record accuracy.
• Maintain tool check-in/check-out traceability, usage history, transfers, due-back dates, and outstanding returns.
• Coordinate tool and equipment mobilization for workshop and field-service jobs, verifying identification, completeness, condition, and calibration status before dispatch and after return.
• Manage calibration schedules, certificates, due dates, and asset records in IndySoft.
• Coordinate with calibration service providers, track equipment shipments and returns, and maintain calibration certificates and records.
• Support IndySoft administration, including asset records, audit history, user access requirements, and system-related coordination with management and designated personnel.
• Identify expired, overdue, missing, damaged, or noncompliant tools and follow corrective actions through completion.
• Support asset lifecycle activities, including transfers, repairs, replacement, disposal, and investigation of missing or damaged assets.
• Support ISO audits by providing traceable asset and calibration documentation and following up on assigned corrective actions.
• Support company-wide asset, calibration, vehicle-monitoring, and maintenance programs in coordination with designated personnel at other locations.
• Coordinate company vehicle maintenance, inspections, cleaning, usage records, Geotab, fuel-card issues, and related vendor support.
• Track consumable inventory and coordinate replenishment, equipment repairs, vendor activities, and purchase requests.
• Coordinate external equipment repairs and warranty follow-up, including vendor status and expected completion dates.
• Conduct regular workshop walkthroughs and physically verify assigned tools, equipment, vehicles, and storage areas.
• Support employee training related to asset control, calibration processes, and IndySoft usage.
• Plan and prioritize daily work independently, maintain a current task tracker, follow up on outstanding items, and promptly communicate delays or issues.
• Follow all workshop safety requirements and complete company-required forklift training.

Benefits

• Comprehensive benefits package including medical, dental, and vision insurance.
• 401(k) with company match.
• Paid time off and paid holidays.
• Pet insurance.
• Life insurance, AD&D, short-term disability, and long-term disability coverage.
• Opportunities for continued technical training and professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level