Asset Lifecycle Management (ALM) Administrator

JLL • Bothell, WA

1d • Onsite

About The Position

The Asset Lifecycle Management Administrator is responsible for entering and managing data in JLL’s computerized maintenance management software (CMMS) and facilitating communication with end users. The role tracks laboratory equipment throughout its lifecycle, from acquisition and deployment through maintenance, relocation, and final disposal. It also supports scheduling, reporting, and logistics for the Project Manager, acting as an operational link between research staff, facilities, and vendors.

The administrator creates and maintains work orders and asset records, audits CMMS data, produces status and compliance reports, and monitors capital purchasing and asset requisitions to anticipate incoming laboratory equipment. The position is based on-site in Bothell, Washington, and is scheduled for a first/morning shift. Candidates must be authorized to work in the United States without sponsorship; visa sponsorship is not provided.

Requirements

• Bachelor’s degree in Life Sciences, Engineering, Laboratory Technology, Business Administration, or a related field, or equivalent experience.
• At least 2 years of experience in laboratory operations, asset management, or facilities administration, ideally in an R&D or regulated environment.
• Experience working with a database tool, specifically a Computerized Maintenance Management System (CMMS).
• Strong organizational and project management skills, attention to detail, and time-management abilities.
• Effective verbal and written communication skills and the ability to interact with technical staff, management, and vendors.
• Ability to analyze processes, identify opportunities for improvement, and implement solutions.
• Ability to conduct site walk-throughs and assessments.
• Ability to lift up to 50 pounds.

Nice To Haves

• Proficiency with asset management software, inventory control technologies such as RFID or barcode systems, and electronic recordkeeping.
• Working knowledge of laboratory equipment and regulatory requirements such as GLP, GMP, and ISO.

Responsibilities

• Create, process, review, and close out CMMS work orders for Move, Add, Change (MAC) activity.
• Maintain accurate, current asset records, including asset location, condition, status, and usage, throughout the asset lifecycle.
• Regularly audit CMMS data for completeness and accuracy and promptly correct discrepancies.
• Generate recurring reports on work orders, asset conditions, and maintenance activity for management and the Project Manager.
• Track laboratory assets through acquisition, installation, use, scheduled maintenance, relocation, retirement, disposal, or redevelopment in the CMMS.
• Maintain comprehensive asset documentation and prepare compliance and performance reports for management.
• Monitor capital purchasing and asset requisition requests to anticipate equipment arriving for laboratories.
• Coordinate with research staff, facilities management, and vendors to support asset management processes and respond to operational needs.
• Support scheduling, reporting, and logistical activities for the Project Manager.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive medical, dental, and vision care.
• Paid parental leave at 100% of salary.
• Paid time off and company holidays.
• Early access to earned wages through Daily Pay.
• Supportive culture and a comprehensive benefits package prioritizing mental, physical, and emotional health.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level