Asset Management Administrator

Skanska • Middlesex, MA

9d • Onsite

About The Position

Skanska is hiring an Asset Management Administrator / Document Controller for its Building Services OU, working on a long-term Ministry of Defence PFI contract near Watford. The contract covers complete onsite facilities management, including non-military soft and hard services. The role coordinates and continuously improves the Asset Management System to support safe, efficient and effective delivery of asset management objectives and contract requirements. This includes data capture, condition and verification, audit support, and compliance management checks.

Requirements

• Experience in a similar administrative or document control role.
• Excellent data entry skills and attention to detail.
• Ability to obtain and maintain at least MoD SC-level security clearance.
• Proficiency with Microsoft Excel and experience with O365 applications.
• Clear, precise and understandable communication when preparing documents and presenting data.
• Problem-solving and analytical skills, including understanding complex issues and developing practical solutions.

Nice To Haves

• Experience using CAFM databases, such as Concept Evolution.

Responsibilities

• Maintain and update asset records in information management systems, databases and the CAFM system.
• Support change management to ensure smooth handover of asset information for maintenance and operation, including maintenance strategies, spare parts, job plans and PPMs.
• Maintain electronic and paper filing structures to provide contractual evidence of asset capture for handback compliance.
• Support contractual audits and statutory, mandatory and technical compliance checks.
• Work with other teams to provide up-to-date information and maintain accurate asset databases across critical services.
• Identify and highlight risks associated with asset data integrity to line management.
• Provide accurate asset management and contractual reporting for the client and Skanska OU requirements.

Benefits

• 24/7 digital GP service for the employee and family.
• Financial wellbeing support and employee assistance.
• Professional development.
• Enhanced family benefits, including maternity, paternity, dependants and parental bereavement leave.
• Flexible working options, where possible.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed