Asset Management & Subcontracts Administrator

TechFlow•Columbia, SC

9d•Onsite

About The Position

EMI Services, a subsidiary of TechFlow, is seeking a detail-oriented and organized Asset Management & Subcontracts Administrator to support its team at Fort Jackson in Columbia, South Carolina. The position coordinates subcontractor activities, monitors work performed on the installation, maintains accurate asset and vehicle inventories, and supports administrative and operational requirements for the contract. The role involves coordination with subcontractors, local vendors, government personnel, and internal team members while following installation access requirements and contract procedures. The position offers a salary of $75,000 and employer-paid insurance.

Requirements

High school diploma or equivalent.
At least 5 years of experience in asset management, inventory control, subcontractor coordination, facilities maintenance administration, or a related field.
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Strong organizational skills and exceptional attention to detail.
Effective written and verbal communication skills.
Ability to maintain accurate records, track multiple projects, and meet established deadlines.
Ability to communicate professionally with subcontractors, vendors, management, and government representatives.
Ability to work independently and collaboratively in a fast-paced facilities maintenance environment.
Ability to obtain and maintain U.S. military base access.
U.S. citizenship is required.
Ability to lift up to 50 pounds unassisted.
Ability to use hands, reach with hands and arms, talk, and walk.

Nice To Haves

Experience using IBM Maximo or a similar computerized maintenance management or asset tracking system.
Experience working on a government or military installation, or a facilities maintenance contract.
Familiarity with subcontractor oversight, project tracking, vehicle inventory, and asset accountability procedures.
Experience with invoice processing, vendor coordination, and payment tracking.

Responsibilities

Coordinate and communicate with subcontractors scheduled to work on the military installation.
Assist with subcontractor access coordination and ensure personnel follow base access procedures and installation requirements.
Monitor subcontractor activities on base to ensure work follows schedules, project requirements, and contract expectations.
Conduct routine checks of subcontractor projects to verify progress, completion, and quality.
Maintain daily records and tracking logs of subcontractor assignments, activities, project status, and completion.
Communicate project updates, schedule changes, and outstanding issues to management.
Liaise between subcontractors, the facilities maintenance team, and other relevant personnel.
Maintain accurate asset records in accordance with contract requirements.
Coordinate and conduct physical asset inventories and keep inventory records current and accurate.
Track asset and equipment assignments, locations, movements, and status.
Maintain accountability records for assets and equipment assigned to personnel.
Manage and update vehicle inventory records, including assignments, identification, location, and status.
Identify inventory discrepancies and assist in resolving asset accountability issues.
Use IBM Maximo and other designated asset management systems to enter, update, and track asset information.
Prepare inventory reports, spreadsheets, and documentation for management review and contract compliance.
Communicate with local vendors about services, materials, work schedules, invoices, and other contract-related needs.
Assist in reviewing vendor invoices and supporting documentation for accuracy and completeness.
Track vendor payments, invoice status, and outstanding items.
Coordinate with management and accounting or finance personnel to resolve billing discrepancies and payment issues.
Maintain organized records of vendor communications, invoices, and payment-related documentation.