Asset & Lease Manager

Anywhere Talent

7d•Onsite

About The Position

Own the administration of a multi-site U.S. retail lease portfolio: abstract leases, track critical dates, verify every landlord charge before it is paid, and recover overbilled CAM and tax charges.

Requirements

4+ years in U.S. retail or commercial lease administration, lease accounting or property accounting, ideally with multi-site portfolios
Ability to read and accurately abstract U.S. shopping-center leases, including CAM, tax and insurance pass-throughs, caps, exclusions, options and notice requirements
Working knowledge of CAM and real estate tax reconciliations, with the ability to spot improper charges and hold a position with landlords or audit firms
Experience managing certificates of insurance against lease-specific requirements
Advanced Excel
Excellent written and spoken English for direct, professional correspondence with U.S. landlords and property managers
Exceptional accuracy and follow-through, and comfort owning a deadline calendar where a missed date has real financial consequences

Nice To Haves

a degree in Accounting, Finance, Real Estate, Business or Law
experience with a lease administration platform, e-signature tools and an ERP/AP system
experience supporting a growing portfolio (new openings, TI collection) or working with a U.S.-based team from offshore

Responsibilities

Abstract every executed lease and amendment (rent, escalations, CAM/tax/insurance terms, options, notice windows, exclusives, co-tenancy) into the lease database.
Maintain the critical date calendar (options, renewals, termination rights, TI deadlines, insurance renewals, estoppels) and give advance notice.
Route and file leases, amendments, estoppels, SNDAs and consents, and keep an indexed digital lease file.
Set up rent records at commencement and keep escalations, amendments and abatements current.
Validate every monthly billing (base rent, CAM, tax, insurance, percentage rent) against the lease before payment, and prepare the payment file for Accounting.
Manage the outsourced CAM and tax audit, review findings against the lease, and track approved claims through to credit or refund.
Screen year-end reconciliations on receipt and correct errors right away.
Track real estate tax bills and assessments, verify pro-rata shares, and flag protest candidates.
Issue and maintain certificates of insurance for every location to each lease's requirements.
Monitor landlord obligations and put landlords on notice when they are unmet.
Maintain W-9s, landlord and property manager records, and payment instructions, with verified controls on any banking changes.
Support franchisor and lender consent, estoppel and reporting requests.
Act as the day-to-day contact for property managers on statements, reconciliations, certificates and documents.
Prepare and file TI allowance draw packages and track them through to receipt.
Support back-charge claims and portfolio events such as closures, relocations, assignments and subleases.
Keep the lease database accurate, and produce recurring reports (critical dates, rent roll, occupancy cost, audit savings, insurance compliance).
Write and maintain SOPs, and help define, train and supervise a future associate role.