Asset Coordinator

Summit Line Construction, Inc.•Phoenix, AZ

3d•Hybrid

About The Position

Summit Line Construction is headquartered in Heber City, Utah. With additional Utah locations in Draper and Provo. You can also find us in Northern California, Reno, Las Vegas and Phoenix. We offer our team members competitive pay and benefits, rewarding work, growth opportunities, and a constructive and collaborative work environment. Position Overview: We are currently seeking an Asset Coordinator to join our Phoenix Team. The Asset Coordinator plays a critical role in supporting the coordination, tracking, documentation, and management of rental equipment, fleet vehicles, power tools, and company assets across multiple Summit Line Construction locations. This position works closely with the Fleet Manager, project teams, vendors, warehouse personnel, and field operations to ensure equipment is properly inventoried, maintained, tracked, and available to support project needs in a timely and cost-effective manner. The Asset Coordinator will be the detail-oriented backbone of our equipment management operations, responsible for maintaining accurate records in Excel-based or other tracking systems, coordinating equipment transfers between sites, and ensuring nothing falls through the cracks.

Requirements

High school diploma or GED required.
Proven experience in fleet operations, equipment or tool rental, logistics, construction administration, warehouse operations, or related field preferred.
Knowledge of construction equipment, rental processes, fleet management, power tools, and field support needs.
2+ years in equipment or tool rental operations is highly desirable.
Proficiency with Microsoft Excel required; experience with advanced spreadsheet functions, data analysis, and reporting is a plus.
Experience with Equipment 360 or similar asset management systems preferred.
Proficiency with Microsoft Office (Outlook, Word) and ability to learn new software systems quickly.
Comfort with technology and a “nerdy” mindset toward data accuracy, system organization, and process improvement is valued.
Exceptional attention to detail and commitment to accuracy in all asset tracking, documentation, and reporting.
Strong organizational and time-management skills; ability to manage multiple priorities and requests in a fast-paced environment.
Excellent communication skills, both written and verbal, with ability to work effectively with diverse internal and external stakeholders.
Problem-solving mindset with ability to identify issues, troubleshoot discrepancies, and propose solutions.
Customer service orientation; commitment to supporting field teams and project needs.
Ability to work independently and take ownership of responsibilities while collaborating as part of a team.
New employees must submit and successfully pass post-offer drug screening.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Nice To Haves

Associate degree or additional training in business, logistics, construction management, fleet operations, or related field preferred.

Responsibilities

Maintain accurate and up-to-date asset records in tracking system, including rental equipment, fleet vehicles, power tools, and specialty equipment across all company locations.
Track asset assignments, job numbers, locations, transfer history, rental status, and return needs across multiple sites.
Conduct regular physical inventory audits to verify equipment location, condition, and status; identify and resolve discrepancies promptly.
Monitor rental agreements, expiration dates, and off-rent confirmations to ensure timely returns and cost control.
Implement and maintain Excel-based tracking spreadsheets to supplement Equipment 360 data, flagging trends, utilization gaps, and cost concerns.
Maintain detailed records of asset maintenance, repairs, servicing, and compliance documentation.
Coordinate equipment delivery, pickup, staging, transfer, and return logistics with vendors, transportation teams, warehouse staff, and field operations.
Process equipment requests from project managers, foremen, field supervisors, and operations teams; document and assign equipment to jobs.
Work with warehouse and yard personnel to ensure equipment is properly stored, secured, organized for easy access, and ready for deployment.
Coordinate transfers of equipment between job sites and company locations; ensure proper documentation and system updates for all movements.
Travel to multiple job sites (up to 50% of the time) to conduct equipment counts, verify locations, audit conditions, and resolve on-site logistics issues.
Support the rental sourcing process by coordinating with vendors, comparing quotes, and ensuring rental orders align with company standards and approvals.
Communicate with rental companies, equipment vendors, and logistics partners to resolve equipment availability issues, delivery delays, breakdowns, billing discrepancies, and service concerns.
Maintain strong relationships with all internal stakeholders (Fleet Manager, project teams, warehouse, yard, shop personnel, and field operations) to ensure seamless asset management and timely problem-solving.
Provide clear, accurate documentation and system updates to ensure all teams have current information on equipment status, location, and availability.
Address equipment readiness concerns, safety compliance issues, and maintenance needs with appropriate teams.
Update tracking systems to maintain current and accurate asset information.
Support monthly asset reporting, rental utilization reviews, equipment status updates, and cost tracking efforts to identify savings and efficiency improvements.
Monitor open rentals, equipment utilization, job assignments, and return status to help reduce unnecessary costs and improve equipment availability.
Ensure all asset coordination activities follow company policies, approval processes, safety requirements, and vendor agreements.
Maintain detailed documentation of all asset-related transactions, communications, and decisions for audit and compliance purposes.