Assembly - Fulfillment Project Coordinator

Great Northern•Brooklyn Park, MN

10d•Onsite

About The Position

Under general supervision and following established procedures, the Assembly-Fulfillment Project Coordinator performs routine to moderately complex fulfillment activities and coordinates the materials and processes needed to start assembly and fulfillment projects. The role also performs administrative and assembly/fulfillment tasks in accordance with company quality and efficiency standards. The coordinator maintains production schedules, oversees kitting and daily assembly planning, monitors production and order queues, supports quality inspections and first-article reviews, and helps organize work cells. The role develops and maintains SOPs and ISO quality work instructions, supports training, promotes workplace safety, coordinates shipping and print-room activities, and communicates order status and production plans across internal teams and clients. It also supports labor and productivity tracking, job costing and closeout, month-end reporting, and inventory accuracy. This is an onsite position with a Monday–Friday schedule. Additional hours, including weekends, may be required during peak periods. It is a safety-sensitive position at a tobacco-free campus. Great Northern describes its workplace as collaborative, team-oriented, safe, clean, friendly, and predictable, with opportunities to learn and grow. The pay range is $24.00–$34.00 per hour, depending on experience.

Requirements

High school diploma or GED and at least two years of related work experience, or equivalent education.
Ability to speak, read, and write in English.
Ability to work in a team environment and communicate effectively, orally and in writing.
Proficiency with Microsoft Office, including Word, email, Outlook, and Excel spreadsheet applications; ability to learn and use other software as needed.
Ability to write legibly, record information, and complete forms.
Self-motivation and ability to work with minimal supervision.
Accuracy, strong attention to detail, and ability to define problems, collect data, establish facts, and draw conclusions.
Ability to perform calculations involving fractions, decimals, and percentages, including addition, subtraction, multiplication, and division.
Ability to prioritize and handle multiple tasks, solve problems with quality in mind, manage deadlines, and move between tasks on short notice.
Ability to read, understand, and apply ISO principles and procedures.
Ability to follow written, oral, or diagrammed instructions using common sense and sound judgment.
Enthusiasm, dedication, reliability, punctuality, ethical business conduct, and personal integrity.
Ability and willingness to work additional hours, including weekends, during peak periods.

Responsibilities

Maintain the fulfillment production schedule in Excel, track job progress, reconcile schedules and production reports, and work with Project Management to resolve missing order information and calendar entries.
Help lead daily shift-transition meetings and provide updated schedules and production updates to first- and second-shift teams.
Measure product dimensions and inspect finished products for quality and machine accuracy.
Ensure all components required for each assembly project are staged and ready for the assembly team.
Coordinate the daily assembly schedule based on open orders, priorities, and available labor; monitor queues for bottlenecks and recommend staffing or resource changes to meet shipping deadlines.
Organize assembly work-cell layouts to improve efficiency and reduce unnecessary movement using lean manufacturing principles.
Collaborate on First Article Inspections and verify that the first unit meets work-order specifications before releasing a project to production.
Develop and maintain SOPs and ISO Quality Work Instructions in collaboration with the Quality department and ISO representative.
Support training for existing team members and new hires on assembly techniques and software, including ERP systems and office applications.
Serve on the safety committee, enforce PPE use, keep the production floor free of hazards, and use customer-provided Safety Data Sheets to identify hazards and educate affected personnel.
Coordinate critical orders with the distribution team and small-parcel carriers; select appropriate freight service levels and verify parcel labels.
Use the ERP system to verify correct SKUs and quantities for in-store projects and investigate shortages, discrepancies, overbuilds, underbuilds, waste, and damaged components.
Estimate daily labor needs, help determine project run speeds, communicate production expectations, track productivity against expectations, and help analyze variances and solutions.
Create job folders containing parts lists and locations, quality sheets, checklists, and training sheets; ensure production quantities meet project demand.
Check the product database for customer-supplied product arrivals, investigate missing purchased parts and purchase-order discrepancies, and coordinate follow-up with Project Management.
Reconcile customer Bills of Materials against orders in the ERP system.
Receive line-lead timesheets, reconcile hours with department leaders and temporary-staffing reports, and investigate discrepancies in hours and job costs.
Close out jobs by verifying finished quantities, entering task and job-costing hours, moving completed files, confirming gains or losses, and informing the Assembly Manager of findings.
Support month-end reporting by identifying work in progress and items to be purged in coordination with inventory personnel.
Perform regular inventory audits of raw components and finished goods to support 99% or greater data accuracy.
Attend daily production scheduling meetings and serve as a primary contact for order status and production planning.
Communicate professionally and promptly with Assembly Fulfillment personnel, Customer Service, Sales, Project Management, and clients through email, calendar, phone, radio, and other channels.
Oversee Print Room production and staffing so instruction sheets and labels align with Assembly Fulfillment scheduling needs.
Maintain regular and reliable attendance; work additional hours, including weekends, as needed during peak periods.
Assist the Distribution & Warehouse Manager, Assembly Manager, and Assembly personnel with special projects and other assigned tasks.
Promote a team atmosphere and perform miscellaneous job-related tasks as assigned by management.