Assembly - Fulfillment Project Coordinator

Great Northern•Brooklyn Park, MN

10d•$24 - $34•Onsite

About The Position

The Assembly-Fulfillment Project Coordinator performs routine to moderately complex fulfillment work under general supervision and coordinates the materials and processes needed to start assembly and fulfillment projects. The role maintains production schedules, supports shift transitions, coordinates staffing and materials, monitors quality and productivity, and serves as a point of contact for order status and production planning. The position also supports safety, inventory accuracy, documentation, training, shipping coordination, and continuous improvement across assembly and fulfillment operations. This is an onsite, Monday–Friday position. Additional hours, including weekends, may be required during peak periods. It is a safety-sensitive role on a tobacco-free campus.

Requirements

High school diploma or GED and at least two years of related work experience, or equivalent education.
Ability to speak, read, and write in English.
Ability to work in a team environment and communicate effectively in writing and orally.
Proficiency with Microsoft Office, including Word, email, Outlook, and Excel spreadsheet applications; ability to use other software as needed.
Ability to write legibly, record information, and complete forms.
Self-motivation and ability to work with minimal supervision.
Accuracy and strong attention to detail.
Ability to define problems, collect data, establish facts, and draw conclusions.
Ability to perform arithmetic calculations with fractions, decimals, and percentages.
Ability to prioritize, handle multiple tasks, solve problems with quality in mind, and meet deadline pressures.
Sense of urgency and ability to switch tasks or assignments on short notice.
Ability to read, understand, and apply ISO principles and procedures.
Ability to follow written, oral, or diagram-based instructions using common sense and sound judgment.
Enthusiasm, dedication, reliability, and punctuality.
Commitment to ethical business standards and personal integrity.
Regular and reliable attendance.
Ability to work additional hours, including weekends, as needed during peak periods.

Responsibilities

Maintain the fulfillment production schedule in Excel, track job progress, reconcile schedules and production reports, and resolve missing order information with Project Management.
Help lead daily shift-transition meetings and provide updated schedules, production issues, changes, and approaching deadlines to the incoming shift.
Measure product dimensions and inspect finished products for quality and machine-operation accuracy.
Ensure materials and components for projects are staged and ready; coordinate daily assembly schedules based on open orders, priorities, and available labor.
Monitor order queues for bottlenecks and recommend staffing or resource changes to meet shipping deadlines.
Organize assembly work-cell layouts using lean manufacturing principles to improve efficiency and reduce unnecessary movement.
Collaborate on First Article Inspections and verify that initial units meet work-order specifications before production begins; ensure regular quality checks are performed.
Develop and maintain Standard Operating Procedures and ISO Quality Work Instructions with the Quality department and ISO representative; assist with training team members and new hires on assembly techniques and software.
Participate in the safety committee, enforce PPE use, keep the production floor clear of hazards, and communicate safe handling practices based on customer-provided Safety Data Sheets.
Coordinate critical orders with Distribution and small-parcel carriers, select appropriate freight service levels, and verify parcel labels.
Use the ERP system to confirm correct SKUs and quantities for in-store projects and investigate parts shortages, discrepancies, and assembly over- or under-builds.
Help estimate daily labor requirements and project run speeds; communicate production expectations and assist with solutions when productivity varies from expectations.
Update production and time-tracking records, monitor productivity, analyze variances, and report waste or damaged components.
Create job folders containing parts lists and locations, quality sheets, checklists, and training sheets.
Verify project quantities, track customer-supplied product arrivals, investigate missing purchased parts and purchase-order discrepancies, and reconcile customer Bills of Materials against ERP orders.
Reconcile timesheets with department leaders and temporary staffing reports, investigate discrepancies, and help ensure accurate job costs.
Close out jobs by verifying quantities, entering task and job-costing hours, filing completed-job records, and reporting gains or losses to the Assembly Manager.
Assist with month-end work-in-progress reporting and inventory purging; support cycle counts and regular inventory audits to maintain 99%+ data accuracy.
Attend daily production scheduling meetings and coordinate timely, professional communication among Assembly Fulfillment, Customer Service, Sales, Project Management, and clients through email, calendars, phone, radio, and other channels.
Oversee Print Room production and staffing so instruction sheets and labels meet assembly scheduling needs.
Maintain regular and reliable attendance; work additional hours, including weekends, as needed during peak periods.
Assist the Distribution & Warehouse Manager, Assembly Manager, and assembly personnel with assigned special projects and other job-related tasks.
Promote a team atmosphere and follow company policies, safety requirements, and applicable OSHA rules.