ASO DIR, Facilities Management

University of Florida•Gainesville, FL

11d

About The Position

The ASO DIR, Facilities Management provides strategic leadership and direction for departmental construction projects and general facility management of residential facilities. The role oversees projects from planning and design through construction and post-occupancy, including project procurement, scopes and budgets, construction oversight, quality assurance, inspections, compliance, documentation, and vendor agreements. It also coordinates facility assessments, maintains housing construction and design standards, and supports strategic planning for residential facilities in alignment with Housing and Campus master plans. The position supervises staff and manages administrative functions, including goal setting, human resources compliance, payroll approval, performance reviews, and budgets. It develops and enforces policies and procedures, ensures compliance with safety and regulatory requirements, manages operational technology and information systems, and participates in after-hours emergency response. The role also manages the department’s state vehicle fleet and handles reports, special projects, committee service, and other assigned duties. The position operates state vehicles.

Requirements

Master’s degree in an appropriate area and four years of relevant experience, or a bachelor’s degree in an appropriate area and six years of relevant experience.
Valid driver’s license.

Nice To Haves

Certified general contractor license or certified building contractor license.
Working knowledge of Florida state building codes and relevant codes and standards, including Florida Fire codes, NEC, NFPA, and ADA.
At least four years of full-time supervisory experience leading a high-performing team.
Ten years of experience and general working knowledge of multiple skilled trades and building construction and design.
Solid background in mechanical, electrical, plumbing, and building control systems.
Understanding of construction, construction contracts, building and life safety codes, and environmental requirements related to construction.
Experience assisting with Request for Qualifications and Request for Proposal processes.
Experience contributing to planning efforts related to construction, preventative maintenance, facility operations, or project management.
Experience working with budgets and financial procedures.
Experience developing and implementing preventive maintenance programs or managing deferred maintenance.
Knowledge of design and construction project delivery.
Proficiency with computers and basic software applications, such as work order management systems and Microsoft Office.
Proficiency with CMMS systems, Microsoft Project, Bluebeam, and Autodesk applications including ACC and Revit.
Ability to read and interpret multidisciplinary construction drawings and specifications.
Ability to communicate complex information effectively to varied stakeholders.
Attention to detail, professionalism, dependability, and timeliness.
Customer service and interpersonal skills.
Ability to remain discreet and respect the privacy of residents, tenants, and guests.
Ability to function effectively in a fast-paced environment with frequent interruptions.
Ability to handle multiple projects or tasks simultaneously.
Ability to understand, interpret, and apply rules, regulations, policies, and procedures.
Ability to work as part of a team in a multifaceted environment.

Responsibilities

Provide strategic leadership for departmental minor and major construction projects from planning and design through construction and post-occupancy.
Lead the selection process for design professionals, construction management firms, and other vendors; prepare bid documents and coordinate pre-bid, pre-construction, and pre-design meetings.
Develop scopes of work and budgets for construction, renovation, and maintenance projects.
Oversee construction project phases, provide technical, architectural, and engineering guidance, and assist with evaluating and approving shop drawings.
Conduct quality assurance, quality control, and building inspections for construction-related projects.
Supervise self-performed construction and renovation projects; coordinate vendors and timelines, inspect work, guide contractors, and ensure compliance with regulations, standards, and building codes.
Collaborate on construction contract bidding and manage construction activities, schedules, RFIs, submittals, compliance, change orders, commissioning, punch-list items, and warranty enforcement.
Coordinate across departments and maintain effective project communications.
Manage project budgets and prepare planning estimates for potential future projects.
Develop and coordinate annual facility assessments using industry standards.
Review and update Housing construction and design standards and policies annually, coordinating with internal and external units.
Organize and review construction documents for new construction, remodeling, renovation, and equipment replacement.
Ensure compliance with University standards and planning, design, construction, housing, policy, procedural, and regulatory requirements.
Develop reports on current and historical project costs and general use of facility spaces and equipment.
Develop, manage, and oversee vendor contractual agreements.
Maintain accurate and timely project documentation in University systems, such as Autodesk Construction Cloud and Project Tracker.
Support long- and short-term residential facility projects aligned with Housing and Campus master plans; advise on needs and priorities.
Recommend strategic repairs, replacements, and renovations for infrastructure, facilities, and equipment.
Coordinate with internal stakeholders to identify maintenance, renovation, and new construction needs.
Serve as liaison to the State Fire Marshal and Environmental Health and Safety for annual and semiannual inspections.
Coordinate utility installations, outages, and upgrades with campus partners.
Maintain departmental architectural drawings and facility schematics in physical and electronic formats.
Assist with emergency operations and preparedness for residential facilities.
Set staff goals, work priorities, and outcomes; supervise staff and manage human resources compliance, payroll approval, and performance reviews.
Plan, manage, and oversee budgets and develop, maintain, disseminate, and enforce policies, procedures, and guidelines.
Interpret and ensure compliance with departmental and University policies, guidelines, and relevant regulations.
Ensure compliance with safety standards, OSHA, and ADA regulations.
Manage technology, information systems, and related operational data.
Serve in an after-hours senior-consult rotation and respond to emergencies within the area of responsibility.
Oversee departmental state vehicle utilization, maintenance, repair, replacement, and disposal; determine vehicle safety and oversee preventative maintenance.
Develop reports, handle special projects and other duties, serve on Division of Student Life or University committees as needed, and participate on the departmental leadership team.
Operate state vehicles.