ASO DIR, Facilities Management

University of Florida•Gainesville, FL

10d

About The Position

The ASO DIR, Facilities Management provides strategic leadership for facilities management and construction projects in residential facilities. The role oversees projects from planning and design through construction and post-occupancy, including project scopes, budgets, vendor selection, construction oversight, quality assurance, contract administration, and compliance with applicable codes and University standards. The position also supports long- and short-term facility planning, annual facility assessments, maintenance and renovation priorities, emergency preparedness, and coordination with campus partners and regulatory entities. The role supervises staff and manages administrative functions, budgets, policies, technology and information systems, and departmental fleet operations. It serves on the departmental leadership team and may serve on Division of Student Life or University committees. The position operates state vehicles and participates in an after-hours senior-consult rotation, responding to emergencies within its area of responsibility.

Requirements

Master’s degree in an appropriate area and four years of relevant experience, or a bachelor’s degree in an appropriate area and six years of relevant experience.
Valid driver’s license.

Nice To Haves

Certified general contractor license or certified building contractor license.
Working knowledge of Florida state building codes and relevant codes and standards, such as Florida Fire codes, NEC, NFPA, and ADA.
At least four years of full-time supervisory experience leading a high-performing team.
Ten years of experience and general working knowledge of multiple skilled trades, building construction, and design.
Solid background in mechanical, electrical, plumbing (MEP), and building control systems.
Understanding of construction, construction contracts, building and life safety codes, and environmental requirements related to construction.
Experience assisting with Request for Qualifications (RFQ) and Request for Proposal (RFP) processes.
Experience contributing to planning for construction, preventive maintenance, facility operations, or project management.
Experience working with budgets and financial procedures.
Experience developing and implementing preventive maintenance programs or managing deferred maintenance.
Knowledge of design and construction project delivery.
Proficiency with computers and basic software applications, such as work order management systems and Microsoft Office.
Proficiency with CMMS systems, Microsoft Project, Bluebeam, and Autodesk applications, including ACC and Revit.
Ability to read and interpret multidisciplinary construction drawings and specifications.
Ability to communicate complex information effectively to varied stakeholders.
Attention to detail, professionalism, dependability, and timeliness.
Customer service and interpersonal skills.
Ability to remain discreet and respect residents’, tenants’, and guests’ privacy.
Ability to function effectively in a fast-paced environment with frequent interruptions and manage multiple projects or tasks simultaneously.
Ability to understand, interpret, and apply rules, regulations, policies, and procedures.
Ability to work as part of a team in a multifaceted environment.

Responsibilities

Provide strategic leadership and direction for departmental construction projects through planning, design, construction, and post-occupancy.
Lead selection processes for design professionals, construction management firms, and vendors, including preparing bid documents and organizing pre-bid, pre-construction, and pre-design meetings.
Develop scopes of work and budgets for construction, renovation, and maintenance projects.
Oversee construction phases and provide technical, architectural, and engineering guidance; assist with reviewing and approving shop drawings.
Conduct quality assurance, quality control, and building inspections for construction projects.
Supervise self-performed construction and renovation projects; schedule vendors, coordinate timelines, inspect work, guide contractors, and ensure compliance with regulations, standards, and building codes.
Participate in construction contract bidding and manage construction activities, including schedules, RFIs, submittals, contract compliance, change orders, commissioning, punch lists, and warranty enforcement.
Coordinate across departments and maintain effective project communications.
Manage project budgets and prepare planning estimates for potential future projects.
Develop and coordinate annual facility assessments using industry standards.
Review and update Housing construction and design standards and policies annually, coordinating implementation with internal and external units.
Organize and review construction documents for new construction, remodeling, renovation, and equipment replacement.
Ensure compliance with University standards, planning and design guidelines, Housing standards and policies, procedures, and applicable regulations.
Develop reports on current and historical project costs and facility-space and equipment use.
Develop, manage, and oversee vendor contractual agreements.
Maintain accurate, current, and timely project documentation in University systems, including Autodesk Construction Cloud and Project Tracker.
Manage facilities and strategic planning for residential facilities; align projects with Housing and Campus master plans and advise on needs and priorities.
Recommend strategic repairs, replacements, and renovations for infrastructure, facilities, and equipment.
Coordinate with stakeholders to identify maintenance, renovation, and new construction needs.
Liaise with the State Fire Marshal and Environmental Health and Safety for annual and semiannual inspections.
Coordinate utility installations, outages, and upgrades with campus partners.
Maintain departmental architectural drawings and facility schematics in physical and electronic formats.
Assist with emergency operations and preparedness for residential facilities.
Supervise staff and manage administrative duties, including goal setting, work priorities, Human Resources compliance, payroll approval, and performance reviews.
Plan, manage, and oversee budgets for areas of responsibility.
Develop, maintain, disseminate, and enforce policies, procedures, and guidelines; interpret and ensure compliance with University and departmental requirements.
Ensure compliance with safety standards and OSHA and ADA regulations.
Manage technology, information systems, and operational data.
Serve in an after-hours response rotation as senior consultant and respond to emergencies in the area of responsibility.
Manage departmental state vehicles, including utilization, maintenance, repair, replacement, disposal, safety determinations, and preventative maintenance.
Prepare reports and handle special projects, tasks, and other assigned duties.
Serve on Division of Student Life or University committees as needed and participate on the departmental leadership team.
Operate state vehicles.