ASI Event Assistant PTS

Associated Students Inc•Pomona, CA

2h•$0 - $17•Onsite

About The Position

Associated Students, Inc. (ASI) is a non-profit corporation guided by a student board and managed by full-time professional staff. Established in 1963, ASI is considered part of the Cal Poly Pomona Division of Student Affairs. ASI serves over 27,000 students by providing opportunities for engagement, employment, and a multitude of programs and services such as recreation and wellness, student union and activities, student government, and childcare. ASI also provides operational support in human resources, financial services, information technology, facilities management, and marketing. ASI is committed to being a learning organization that values team learning, co-creation, and adaptability. The organization is human-centered and strives to live its values of care and growth, with the purpose of transforming lives. ASI is looking for dynamic team members who support team learning, co-creation, radical candor, psychological safety, growth mindset, and live out equity, diversity, and inclusion practices.

Requirements

Ability to react calmly and effectively in stressful situations.
Ability to follow routine verbal and written instructions.
Ability to effectively communicate clearly and concisely, both verbally and in writing.
Ability to maintain professional work conduct.
Ability to make independent decisions and make recommendations.
Ability to adhere to work rules, follow directions, use time effectively and work productively without close supervision.
Demonstrated ability to work with a diverse student population and campus community.
Ability to operate a computer workstation using word processing, spreadsheet and other computer applications in use.
Must be able to walk, stand, bend, and lift up to 45 pounds.
Must be a Cal Poly Pomona student eligible to work in the United States.
Must be currently enrolled in a minimum of 6.0 units (undergraduate) and 4.0 units (graduate) (or 12.0 units undergraduate / 6.0 graduate for international students).
Must have a minimum overall and Cal Poly Pomona GPA of 2.0 and be in good academic standing.
Individuals enrolled only in Extended University are not eligible for hire.
Exceptions to the unit load requirement are allowed during the summer term and for students who have applied for graduation for the current term.
Must successfully pass a background screening.

Nice To Haves

American Red Cross First Aid, CPR/AED for the Professional Rescuer and Administering Emergency Oxygen certification (Employment contingent on obtaining certification within 30 days of hire, training provided by ASI).
Experience working in event support, recreation, or similar environment.

Responsibilities

Responsible for accurate, timely transition of event setup and breakdown of event furniture, and serves as primary onsite contact providing day-of event support.
Communicates and enforces event policies and operating procedures to effectively express expectations to customers using the facility.
Provides a welcoming environment and ensures that all client’s event expectations are met in a positive manner.
Responds to a variety of client and attendee inquiries, maintaining a high level of customer service.
Refreshes rooms in reservation spaces between events including but not limited to vacuuming, wiping down furniture and emptying trash.
Provide event support during events in ASI facilities including but not limited to check-in, line management, signage, etc.
Properly retrieve and upkeep inventory of all event equipment (i.e., tables, chairs, projectors, cables, etc.).
Ensure the equipment inventory storage areas are clean, well-maintained, and organized.
Assist with audio/visual setup and breakdown, including, but not limited to, projectors, webcams, and power cables.
Read and plan daily work based on information extracted from event operation reports.
Navigate computerized reservation-based systems for ASI facilities including but not limited to 25live, Social Tables, and 7 Point Ops.
Enforces rules and safety regulations regarding events using ASI facilities.
Provide excellent communications during emergency situations as required until the arrival of emergency medical services.
Works closely with the Conference and Events and Operations teams to provide optimal logistical event support.
Presents a professional appearance and attitude at all times.
Reports basic facility maintenance and custodial needs for event spaces.
Completes appropriate activity reports.
Performs other related duties as assigned.