ASC Systems Specialist
About The Position
The ASC Systems Specialist coordinates equipment management services for the Ambulatory Surgery Center, including purchasing and repairs, implants, and charging functions. The role works with vendors and clinical and operational teams to evaluate and standardize products; ensure that equipment, supplies, and implants are available for scheduled procedures; coordinate trials, repairs, loaners, deliveries, and vendor representation; and maintain related records, logs, and equipment files. The specialist also assists with purchasing and cost analysis, troubleshooting, policy and procedure development, in-services, and follow-up on projects and requests. The position reports to the ASC Operations Supply Manager and requires a high school diploma or GED. CPR certification under American Heart Association guidelines is required within 30 days of hire.
Requirements
- High school graduate or GED.
- Business skills and experience in financial management, materials management, and purchasing.
- CPR certification per American Heart Association guidelines within 30 days of hire.
- Strong communication and negotiation skills.
- Working knowledge of medical supplies, equipment, implants, and instrumentation.
- Strong computer skills, especially Microsoft Access and Excel.
- Manual dexterity to use a keyboard and handle equipment and appliances.
- Good physical health and professional behavior.
- Ability to remain composed under stress and use tact and good judgment.
- Ability to adjust to various personalities and situations.
- Ability to push, pull, stoop, bend, and lift; ability to stand and/or sit for long periods.
Nice To Haves
- Operating room clinical experience.
- Certification in Surgical Instrument Processing.
Responsibilities
- Evaluate products and pursue standardization.
- Develop and maintain relationships with company representatives, including negotiating purchases of instrumentation, supplies, implants, and capital-budget equipment.
- Gather multiple vendor quotes when possible and provide purchasing options, including leasing or renting, warranties, and service contracts.
- Review surgery schedules to ensure equipment, supplies, and implants are available; notify scheduling of conflicts.
- Guide vendor representatives while on site and ensure they sign in properly.
- Coordinate equipment, supplies, implants, and vendor coverage for scheduled procedures, including orthopedic, plastics, and ENT cases.
- Maintain required logs and files, including Surglogs, OneSource, the OR implant logbook, and the Systems Specialist folder.
- Notify OR coordinators and resource leaders when equipment or implant sets arrive and communicate their locations.
- Request safety checks from GE Biomed for equipment entering the Ambulatory Surgery Center and maintain equipment logs and preventive-maintenance files.
- Remove non-repairable equipment from the Surgery Information System, GE Biomed preventive-maintenance list, and Finance asset list.
- Communicate updates about broken or repaired equipment, implants, and instrumentation to ASC managers, coordinators, resource leads, and staff.
- Arrange vendor representation for clinicians during initial use or as needed, notify vendors about case coverage, and document vendor representation in the schedule.
- Arrange delivery of implantable IOLs, orthopedic prostheses, and plastics consignment sets.
- Request repairs and loaner equipment or instruments, complete work or repair requisitions, and arrange equipment assembly.
- Retrieve broken equipment, notify GE Biomed as needed, and prepare items for return to vendors for repair.
- Provide SPD with loaner sheets as necessary.
- Conduct product and equipment trials, ensuring approval by ASC leadership and the performing surgeon; notify applicable team members, oversee trials, and present final recommendations to leadership.
- Follow up on projects, orders, issues, and requests, and provide estimated resolution times when applicable.
- Assist in coordinating in-services for equipment, implants, and instruments.
- Include fellow Systems Specialists in communications to support coverage.
- Assist with gathering pricing and supply information for cost analysis.
- Serve as a resource and assist with troubleshooting equipment and implant issues.
- Develop, review, and revise equipment-management policies and procedures; maintain process records.
- Provide excellent customer service and adhere to the SC Way customer service philosophy.
- Perform other duties as assigned.
- Comply with Springfield Clinic incident-reporting policies and procedures and required OSHA and Springfield Clinic training.
- Adhere to Springfield Clinic's Code of Conduct and Ethics Standards.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
