ASC Systems Specialist

Springfield Clinic•Springfield, MO

About The Position

The ASC Systems Specialist coordinates equipment management services for the Ambulatory Surgery Center, including purchasing and repairs, implants, and charging functions. The role supports procedure readiness by ensuring equipment, supplies, implants, instrumentation, and vendor representation are available when needed. It also coordinates product and equipment evaluations, trials, repairs, purchasing options, and in-services, while maintaining required records and communicating with ASC leaders, OR coordinators, resource leads, staff, vendors, scheduling, and sterile processing. The specialist provides equipment troubleshooting and purchasing support, helps develop and maintain equipment-management policies and procedures, and ensures process records are maintained. The position reports to the ASC Operations Supply Manager and requires customer service, compliance with clinic policies and training requirements, and adherence to the Springfield Clinic Code of Conduct and Ethics Standards.

Requirements

High school graduate or GED.
Business skills and experience in financial management, materials management, and purchasing.
Certification in Surgical Instrument Processing is preferred.
CPR certification according to American Heart Association guidelines is required within 30 days of hire.
Skilled communicator and negotiator.
Working knowledge of medical supplies, equipment, implants, and instrumentation.
Strong computer skills, especially Microsoft Access and Excel.
Manual dexterity to use a keyboard and handle equipment and appliances.
Good physical health and professional behavior.
Ability to control emotions and maintain composure under stress, using tact and good judgment.
Ability to push, pull, stoop, bend, and lift.
Ability to stand and/or sit for long periods.
Ability to adjust to various personalities and situations.
Must appear well groomed.

Nice To Haves

Operating room clinical experience.
Certification in Surgical Instrument Processing.

Responsibilities

Evaluate products and pursue standardization.
Develop and maintain relationships with company representatives and negotiate purchases of instrumentation, supplies, implants, and capital equipment.
Gather multiple vendor quotes when possible and provide purchasing options, including leasing or renting, warranties, and service contracts.
Review surgery schedules to ensure equipment, supplies, and implants are available for scheduled procedures, and notify scheduling of conflicts.
Guide vendor representatives while on site and ensure they sign in properly.
Arrange vendor representation for clinicians during initial use or as needed, and arrange case coverage for needed equipment, supplies, and implants.
Document vendor representation in the schedule, including completion date and the initials of the employee completing the task.
Ensure required logs and files are completed and maintained, including Surglogs, OneSource, the OR implant logbook, the Systems Specialist folder, equipment logs, and PM equipment Teams files.
Notify OR coordinators and resource leaders when equipment or implant sets arrive and communicate their locations.
Place work orders or email GE Biomed for safety checks on equipment entering the Ambulatory Surgery Center.
Remove non-repairable equipment from the Surgery Information System, GE Biomed PM list, and Finance asset list.
Communicate updates to ASC managers, coordinators, resource leads, and staff about broken or repaired equipment, implants, and instrumentation.
Arrange delivery of implantable IOLs, orthopedic prostheses, and plastics consignment sets.
Request repairs and loaner equipment or instruments, and complete work or repair requisitions as needed.
Ensure equipment and instruments are available for scheduled procedures and complete work requisitions to arrange equipment assembly.
Retrieve broken equipment, notify GE Biomed when needed, and prepare items for return to vendors for repair.
Provide SPD with loaner sheets as necessary.
Conduct product and equipment trials after approval by ASC leadership and the performing surgeon; notify applicable team members, oversee the trials, and present final recommendations to ASC leadership.
Follow up on projects, orders, issues, and requests, and provide estimated resolution times when applicable.
Assist in coordinating in-services for equipment, implants, and instruments.
Include fellow Systems Specialists in communications to assist with coverage.
Assist with gathering pricing and product information for equipment, instrumentation, implants, and supplies for cost analysis.
Serve as a resource and assist with troubleshooting equipment and implant issues.
Develop, review, and revise equipment-management policies and procedures, and ensure process records are maintained.
Provide excellent customer service and adhere to the SC Way customer service philosophy.
Comply with Springfield Clinic incident reporting policies and procedures and required OSHA and clinic training.
Adhere to Springfield Clinic's Code of Conduct and Ethics Standards.
Perform other job duties as assigned.