Artistic Programs Coordinator

Anderson Ranch Arts Center•Snowmass Village, CO

About The Position

The Artistic Programs Coordinator supports Anderson Ranch’s artistic programs, exhibitions, auctions, art fairs, and Artists-in-Residence Program. The role coordinates artist and curator visits, agreements, travel, communications, presentation materials, and on-site hospitality. It also assists with the annual Outdoor Sculpture Exhibition, the Silent Auction and weekly summer Auctionettes, gallery exhibitions, art fair participation, and special artistic projects and events. The coordinator maintains information in ArtLogic, Raiser’s Edge, and other departmental systems and serves as a liaison between the Artistic Department and other Ranch departments. The position requires strong communication, organization, customer service, prioritization, and problem-solving skills, along with discretion when handling confidential information. The employee must be able to work occasional evenings and weekends as needed and navigate studios and facilities in a historic building with uneven surfaces, stairs, and gravel walkways. Physical tasks include moving objects up to 40 pounds and frequently standing, walking, and reaching.

Requirements

Excellent verbal and written communication skills.
Exceptional organizational skills and attention to detail.
Ability to prioritize and manage multiple projects and deadlines.
Strong customer service skills and a welcoming, professional demeanor.
Flexibility, initiative, sound judgment, and a proactive approach to problem-solving.
Ability to handle confidential and sensitive information with discretion.
Proficiency with Microsoft Office Suite and Google Workspace.
Experience with, or ability to learn, arts administration databases, including ArtLogic and Raiser’s Edge.
Flexibility to work occasional evenings and weekends as needed.
College degree or equivalent work experience.
Ability to move objects weighing up to 40 pounds.
Ability to perform tasks including standing, walking, reaching, sitting, typing, talking, crouching, kneeling, seeing, and hearing, and to navigate studios and facilities with uneven surfaces, stairs, and gravel walkways.

Nice To Haves

One to three years of experience in arts administration and/or art galleries.

Responsibilities

Coordinate logistics for the annual Summer Series and year-round Visiting Artist Programs, including engagement agreements, travel, artist communications, and presentation materials and assets.
Serve as the primary liaison for participating artists and curators during visits, providing hospitality and on-site event support.
Work with internal departments to support positive experiences for artists, presenters, and attendees.
Assist with the annual Outdoor Sculpture Exhibition, including invitations, artist and artwork confirmations, consignment and loan agreements, insurance, shipping, delivery, installation, and removal.
Coordinate the annual Silent Auction and weekly summer Auctionettes with the Artistic Projects Manager, including soliciting artwork donations, arranging framing and installation, cataloguing 150+ Silent Auction works in ArtLogic, and preparing bidding materials.
Prepare selected artworks, artist biographies, and supporting materials for weekly Auctionettes.
Coordinate gallery exhibition installation and deinstallation with the Artistic Projects Manager, including artwork shipping and packing, ArtLogic cataloguing, exhibition materials, artist and gallery communications, and agreements.
Collaborate with teams on gallery exhibition receptions and other gallery programming.
Assist with organizing and executing Anderson Ranch’s participation in art fairs, including artwork framing, transportation, installation, tracking sales and client inquiries, and representing the Ranch at fairs.
Provide administrative and logistical support for the Artists-in-Residence Program, including resident communications, tracking fees and deposits, and coordinating pre-arrival forms and waivers.
Assist with coordinating special artistic programs, bespoke workshops, and events.
Maintain accurate and up-to-date information in ArtLogic, Raiser’s Edge, and other departmental systems.
Serve as a liaison between the Artistic Department and other Ranch departments.