Full-time Artistic Planning Coordinator

Houston Ballet•Houston, TX

11d•Onsite

About The Position

The Artistic Planning Coordinator provides high-level administrative and logistical support for Houston Ballet’s Artistic Department and Company dancer activities. Working closely with the Artistic Directors, General Manager, Company Manager, Artistic Staff, and Visiting Artists, the coordinator manages Company-related scheduling, casting documents, and class, rehearsal, and studio matters. The role requires strong organization, adaptability, attention to detail, proactive problem-solving, clear communication, and the ability to manage concurrent responsibilities and complex schedules. Workdays are primarily Tuesday through Saturday, 9 a.m. to 6 p.m., with additional evening and weekend hours depending on the week’s activities. The position is based at Houston Ballet headquarters in Houston, Texas.

Requirements

Bachelor’s degree.
Two to three years of administrative experience, preferably with a performing arts organization.
Knowledge of and/or previous experience in ballet.
Exceptional attention to detail and strong writing, grammar, proofreading, and editing skills.
Excellent organization and time-management skills.
Proven ability to problem-solve and adapt to change in a fast-paced, dynamic environment.
Ability to communicate and present information effectively in one-on-one and small-group situations, internally and externally.
Ability to exercise discretion and maintain confidentiality when handling sensitive information.
Advanced proficiency with Microsoft Word, Excel, and Outlook.

Nice To Haves

Knowledge of AGMA Collective Bargaining Agreements or similar agreements.

Responsibilities

Create and manage daily schedules for more than 60 dancers, following AGMA union contract rules and deadlines. Schedule activities may include class, rehearsals, performances, fittings, interviews and talks, meetings, and stage calls.
Work with Artistic Directors, Artistic Staff, and Visiting Artists to assess rehearsal needs for each ballet and develop efficient rehearsal plans for season programs and tours.
Serve as the Artistic Department liaison with production, wardrobe, development, music, academy, marketing, public relations, and other departments to coordinate artistic, studio, and rehearsal needs.
Generate and distribute casting documents to dancers and relevant departments by union deadlines, and update them as needed.
Maintain detailed ballet-specific records and develop reference materials for future staging and archival purposes.
Track artistic and company dancer-related data.
Develop and maintain Artistic Department calendars.
Coordinate with Marketing to create and proof performance casting inserts.
Support Artistic Staff by fulfilling studio, technology, and audio/visual requests.
Conduct research and create content for artistic and management projects as assigned.
Attend technical and dress rehearsals and take notes.

Benefits

Medical, dental, and vision coverage, including plan options with low-cost or zero monthly premiums.
Paid life and AD&D insurance.
Flexible spending accounts.
403(b) retirement plan with a 5% annual employer contribution.
Three weeks of paid vacation, 10 paid sick days, and 10 paid holidays.
Paid parental leave.
Online training and professional growth resources specific to arts management.
Discounted and complimentary tickets to Houston Ballet performances and other Houston theater district venues.
Partnerships with local businesses and eateries.
Access to an on-site gym.
Counseling services through an employee assistance plan.