Artistic Programs Coordinator
About The Position
The Artistic Programs Coordinator supports the coordination and delivery of Anderson Ranch’s artistic programs, exhibitions, auctions, art fairs, and artist residencies. The role coordinates logistics for the annual Summer Series and year-round Visiting Artist Programs, including engagement agreements, travel, artist communications, presentation materials, hospitality, and on-site event support. The coordinator also assists with the annual Outdoor Sculpture Exhibition, Silent Auction and weekly summer Auctionettes, gallery exhibitions, and the organization’s participation in art fairs. The position provides administrative and logistical support to the Artists-in-Residence Program, including resident communications, fee and deposit tracking, and pre-arrival documentation. It also assists with special artistic programs, workshops, and events; maintains information in ArtLogic, Raiser’s Edge, and other departmental systems; and serves as a liaison between the Artistic Department and other departments. The work may involve moving objects up to 40 pounds and navigating art studios and facilities in a historic building with uneven surfaces, stairs, and gravel walkways. Occasional evening and weekend work may be needed.
Requirements
- Excellent verbal and written communication skills.
- Exceptional organizational skills and attention to detail.
- Ability to prioritize and manage multiple projects and deadlines.
- Strong customer service skills and a welcoming, professional demeanor.
- Flexibility, initiative, sound judgment, and a proactive approach to problem-solving.
- Ability to handle confidential and sensitive information with discretion.
- Proficiency with Microsoft Office Suite and Google Workspace.
- Experience with, or ability to learn, arts administration databases, including ArtLogic and Raiser’s Edge.
- Flexibility to work occasional evenings and weekends, as needed.
- College degree or equivalent work experience.
- Ability to move objects up to 40 pounds.
- Ability to perform tasks involving frequent standing, walking, and reaching with hands and arms.
- Ability to navigate art studios and facilities in a historic building with uneven surfaces, stairs, and gravel walkways.
Nice To Haves
- 1–3 years of experience in arts administration and/or art galleries.
Responsibilities
- Coordinate logistics for the annual Summer Series and year-round Visiting Artist Programs, including engagement agreements, travel, artist communications, and presentation materials and assets.
- Serve as the primary liaison for participating artists and curators during visits, providing hospitality and on-site event support.
- Work with internal departments to support positive experiences for artists, presenters, and attendees.
- Assist with all aspects of the annual Outdoor Sculpture Exhibition, including invitations, artist and artwork confirmations, consignment and loan agreements, insurance, shipping, delivery, installation, and artwork removal.
- Work with the Artistic Projects Manager to coordinate the annual Silent Auction and weekly summer Auctionettes.
- Solicit artwork donations and coordinate framing and installation for auctions.
- Manage more than 150 Silent Auction works through ArtLogic cataloguing and preparation of bidding materials.
- Prepare selected artworks, artist biographies, and supporting materials for weekly Auctionettes.
- Work with the Artistic Projects Manager to install and deinstall gallery exhibitions.
- Coordinate artwork shipping and packing, catalogue works in ArtLogic, prepare and print exhibition materials, communicate with artists and galleries, and create and distribute agreements.
- Collaborate with teams on gallery exhibition receptions and other gallery programming.
- Assist with organizing and executing Anderson Ranch’s participation in art fairs alongside the Artistic Project Manager and Artistic Directors.
- Support artwork framing, transportation, and installation for art fairs; track sales and client inquiries; and attend fairs as a representative of Anderson Ranch.
- Provide administrative and logistical support for the Artists-in-Residence Program, including resident communications about program details, schedules, policies, and expectations; tracking fees and deposits; and coordinating pre-arrival forms and waivers.
- Assist with coordinating special artistic programs, bespoke workshops, and events.
- Maintain accurate and up-to-date information in ArtLogic, Raiser’s Edge, and other departmental systems.
- Serve as a liaison between the Artistic Department and other departments across the Ranch.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
