Full-time Artistic Planning Coordinator

Houston Ballet•Houston, TX

10d

About The Position

Houston Ballet is a nonprofit arts organization presenting ballet performances, new choreography, and education programs. The Artistic Planning Coordinator works closely with the Artistic Directors, General Manager, Company Manager, Artistic Staff, and Visiting Artists to provide high-level administrative and logistical support for the Artistic Department and company dancer activities. The role manages company scheduling, casting documents, and class, rehearsal, and studio matters. It calls for adaptability, attention to detail, organization, initiative, decisiveness, and the ability to manage complex schedules and concurrent responsibilities while communicating clearly with leadership and other departments. Workdays are primarily Tuesday through Saturday, 9 a.m. to 6 p.m., with additional evening and weekend hours depending on rehearsal and performance activities. The position requires a bachelor's degree, two to three years of administrative experience, preferably in a performing arts organization, and knowledge of or previous experience in ballet.

Requirements

Bachelor's degree.
Two to three years of administrative experience.
Knowledge of and/or previous experience in ballet.
Exceptional attention to detail and strong writing, grammar, proofreading, and editing skills.
Excellent organization and time-management skills.
Ability to problem-solve and adapt to change in a fast-paced, dynamic environment.
Ability to communicate and present information effectively in one-on-one and small-group situations, internally and externally.
Ability to exercise discretion and maintain confidentiality when handling sensitive information.
Advanced proficiency with Microsoft Word, Excel, and Outlook.

Nice To Haves

Administrative experience with a performing arts organization.
Knowledge of AGMA Collective Bargaining Agreements or similar agreements.

Responsibilities

Create and manage the daily schedule for more than 60 dancers in accordance with AGMA union contract rules. Activities include classes, rehearsals, performances, fittings, interviews and talks, meetings, stage calls, and other company activities.
Work with Artistic Directors, Artistic Staff, and Visiting Artists to assess rehearsal needs and develop efficient rehearsal plans for season performance programs and tours.
Serve as the Artistic Department liaison with departments including production, wardrobe, development, music, academy, marketing, and public relations to coordinate artistic, studio, and rehearsal needs.
Generate, distribute, and continually amend casting documents for dancers and applicable departments while meeting union deadlines.
Maintain detailed ballet-specific records and develop reference information for future staging and archival purposes.
Track artistic and company dancer-related data.
Develop and maintain Artistic Department calendars.
Coordinate with Marketing to create and proof performance casting inserts.
Support Artistic Staff by fulfilling studio, technology, and audiovisual needs.
Conduct research and create content for artistic and management projects as assigned.
Attend technical and dress rehearsals and take notes.

Benefits

Medical, dental, and vision coverage, with plans offering low-cost or zero monthly premiums.
Paid life and AD&D insurance.
Flexible spending accounts.
403(b) retirement plan with a 5% annual contribution from Houston Ballet.
Three weeks of paid vacation, 10 paid sick days, and 10 paid holidays.
Paid parental leave.
Online training and professional growth resources specific to arts management.
Discounted and complimentary tickets to Houston Ballet performances and other Houston theater district venues.
Partnerships with local businesses and eateries.
Access to an on-site gym.
Counseling services through the employee assistance plan.