Architectural Review Committee Coordinator

Sierra HR Partners•Madera, CA

2d•Onsite

About The Position

Riverside Management & Financial Services, Inc. is hiring an Architectural Review Committee (ARC) Coordinator for a newly developed community in Madera, California. This position will be responsible for the day-to-day administration of the Association’s architectural review process. The ARC coordinator will serve as the primary point of contact for homeowners, contractors, the Board of Directors, and ARC members.

Requirements

Knowledge of California HOA laws and community association practices.
Experience in architectural review software or HOA management software.
Excellent verbal and written communication skills with an ability to adjust tone as necessary.
Comfortability engaging with members while maintaining clear professional boundaries.
Proficiency in Canva, Microsoft Office, and digital communication tools.

Nice To Haves

CACM or related industry certification is highly desirable.
Experience in HOA, resort-style, or active adult communities is highly desirable.

Responsibilities

Receive, organize and process architectural applications for homeowner improvements.
Review applications to ensure all required plans, documents, and supporting materials are provided before committee review.
Coordinate Architectural Review Committee meetings including preparing agendas, application packets, meeting materials, and minutes.
Distribute applications and supporting documents to ARC members for review and consideration.
Follow up with incomplete applications, required revisions, conditions of approval and any other outstanding items.
Conduct community inspections and sit visits to monitor approved projects and verify completed work is consistent with approved plans.
Maintain accurate records of architectural applications, inspections, correspondence and property histories.
Respond to homeowner questions regarding the architectural review process, requirements and community guidelines.
Maintain confidentiality and professionalism when handling homeowner information, disputes and association matters.
Perform other administrative and community management duties as assigned.