Ap/ar Specialist

Aston Carter•Village of Raymond, WI

1d•$27 - $34•Onsite

About The Position

The AR/AP Clerk is responsible for overseeing day-to-day accounts receivable and accounts payable activities, ensuring accurate billing, timely collections, and efficient vendor payments. This role plays a critical part in managing cash flow, maintaining strong relationships with customers and suppliers, and ensuring compliance with company policies and procedures. The position offers a long-term opportunity with room for growth in a fully onsite environment.

Requirements

3+ years of experience in accounts payable, accounts receivable, or general accounting, preferably within a manufacturing or distribution environment.
Hands-on experience with high-volume transaction processing, such as handling 1,000+ invoices per month.
Practical experience with ERP systems commonly used in manufacturing, such as SAP, Oracle, NetSuite, or Microsoft Dynamics.
Strong understanding of accounts receivable and accounts payable processes, including invoice processing, billing, collections, and vendor payments.
Proficiency in three-way matching involving purchase orders, receipts, and invoices.
Experience with reconciliation activities, including bank reconciliation and customer and vendor account reconciliation.
Solid bookkeeping and general ledger knowledge to support accurate financial recording.
Strong Microsoft Office proficiency, including Excel, Word, PowerPoint, and Outlook.
High attention to detail and accuracy, particularly in environments with multiple functional organizations and contract-based billing.
Strong analytical and decision-making skills, with the ability to identify discrepancies and improve process inefficiencies.
Demonstrated organizational skills with the ability to manage high volumes of transactions and competing priorities.
Effective interpersonal and communication skills for collaborating with operations, sales, purchasing, and external partners.

Nice To Haves

Experience working in manufacturing or distribution settings and familiarity with related operational processes.
Comfort working with automated invoicing systems and familiarity with EDI (Electronic Data Interchange) systems, preferred but not required.
Ability to build and maintain strong relationships with customers and vendors to support timely payments and issue resolution.
Capability to track and interpret KPIs such as DSO, DPO, invoice cycle time, and supplier on-time payments.
Experience preparing aging reports, cash receipt and purchase forecasts, and supplier payment schedules.
Strong cross-functional communication skills for effective collaboration with operations, sales, and purchasing teams.
Ability to work independently while also contributing to a collaborative, process-focused accounting team.
Interest in long-term career growth within accounting and finance functions.

Responsibilities

Generate customer invoices, discounts, and credits, including contract-based billing tied to production and shipments, and send customer account statements.
Apply customer payments accurately and reconcile customer account statements to ensure up-to-date and correct balances.
Monitor customer aging reports and lead collection efforts, including weekly reporting of aged customer accounts.
Maintain and monitor customer master data, including payment terms, early pay discounts, and cash flow timing.
Collaborate closely with sales and operations teams to resolve billing discrepancies related to pricing, freight, delivery, and other customer payment issues.
Communicate credit policies and procedures to internal and external stakeholders and ensure they are followed to support efficient credit and claims processing.
Manage credit risk by evaluating customer creditworthiness and setting appropriate customer credit limits.
Oversee the EDI system processing accounts payable invoices, including the three-way matching process (purchase order, receipt, invoice) to ensure accuracy.
Resolve discrepancies with purchasing, receiving, and vendors to ensure timely and accurate processing of invoices.
Coordinate with purchasing and other departments to ensure timely payments to critical suppliers and avoid production disruptions.
Maintain vendor master data and ensure compliance with procurement policies and procedures.
Monitor and optimize vendor payment terms, early payment discounts, and cash flow timing to support overall financial performance.
Prepare AR/AP aging reports, cash receipt and purchase forecasts, and supplier payment schedules to support management decision-making.
Track key performance indicators such as days sales outstanding (DSO), days payables outstanding (DPO), invoice cycle time, and supplier on-time payments.
Assist with internal and external audits as needed, providing documentation and explanations related to AR and AP activities.
Ensure accurate general ledger postings related to accounts receivable, accounts payable, and purchase orders, and support reconciliation activities.
Support continuous improvement of AR/AP processes by identifying discrepancies, recommending solutions, and helping implement process efficiencies.