AP/AR Specialist - Properties

RockStep Capital•Houston, TX

1d•Onsite

About The Position

Since 1997, RockStep Capital is a privately held, vertically integrated real estate investment firm based in Houston, Texas located in The Heights area. Focused on hometown shopping centers across the U.S., RockStep Capital values teamwork, integrity, and strategic growth, promoting a collaborative environment that supports employee and community success. The AP / AR Specialist supports our accounting team. This in-office role will focus on managing accounts payable (AP) and accounts receivable (AR) functions, ensuring timely and accurate processing of financial transactions.

Requirements

High School Degree or GED
3-5 years of experience working with large scale Accounts Payable work flow and Accounts Receivable
Understanding and demonstrated experience of: General accounting practices, intercompany allocations, and reconciling allocations, reviewing balance sheets, processing 1099s, and recording GL entries and Journal entries.
High proficiency in MS Excel
Proficiency in Yardi (or similar property management software)
Proficiency in QuickBooks
Ability to work in a fast-paced environment and manage changing priorities with a high level of energy and attention to detail
Take ownership of your workload and manage your priorities effectively
Committed to delivering accurate, timely results

Nice To Haves

Bachelors in Accounting is a big plus

Responsibilities

Know the AP Workflow and ensure it is followed
Ensure all external teams have payables and appropriate support are entered into Yardi prior to processing check run
Enter all corporate invoices into Yardi and QuickBooks with appropriate support
Process check runs weekly
Ensure all payments are made timely and identify areas where late fees and penalties are being assessed
Prepare all payments for distribution by the office manager, noting those which need priority or other special handling
Ensure payments are mailed within 48 hours of printing
File all payables online in an appropriate systematic manner
Review cash balances to ensure sufficient funds are available for AP runs and communicate any fund shortages, prior to releasing checks for distribution, to the accounting manager and controller
Respond to vendor/client inquiries regarding billing and payments
Participate in corporate credit card processing and allocations. Ensure credit card payments are made timely
Maintain and track monthly insurance allocation spreadsheet
Ensure weekly processing of corporate accounts receivable
Issue invoices where required
Calculate and track allocations and reimbursements due to/from properties to corporate entities ensuring accurate reconciliations
Collect checks, prepare deposits and enter payments
Ensure payments are timely deposited at a minimum once a week
Follow up on outstanding receivable balances
Work with Accounting Manager to ensure all intercompany allocations are correct and all accounts are reconciled monthly
Assist with month-end closing processes and recording as requested
Process annual 1099s

Benefits

Medical (generous employer contribution)
Dental
Vision
Basic Term Life / AD&D
Long-Term Disability (100% employer paid for employee coverage)
Employee Assistance Plan for the employee and their household (employer paid)
Supplemental Life / Short-Term Disability
401(k) with company match
Generous Paid Time Off
Emphasis on work-life balance in a supportive, team-oriented environment
Opportunities for professional development in a high-growth, entrepreneurial setting