AP/AR Specialist

Meade•Tempe, AZ

14h•$56,300 - $73,200•Onsite

About The Position

The Accounts Payable/Accounts Receivable (AP/AR) Specialist at Meade is a key member of the finance team responsible for managing the company's billing, payments, and financial record-keeping. This role ensures accurate and timely processing of invoices, payment disbursements, and collections. As an AP/AR Specialist, you will work closely with internal departments, clients, and vendors to maintain Meade's financial integrity and support the firm's operational goals. This position requires extensive experience in financial operations, strong leadership skills, and a proactive approach to process improvement.

Requirements

3-5 years of experience in Accounts Payable and/or Accounts Receivable.
Proficient in Microsoft Office, especially Excel.
Exceptional attention to detail, accuracy, and organizational abilities.
Excellent written and verbal communication skills with a customer-service mindset.
Applicants must be legally authorized to work in the United States.

Nice To Haves

Bachelor's degree in accounting or related field preferred.
Experience in QuickBooks, Bill.com, and Emburse (expense reporting management) software preferred.

Responsibilities

Create and issue subconsultant purchase orders (POs) in accordance with company process and project budgets.
Review, code, and process vendor invoices accurately and efficiently.
Working knowledge of the current budget so actual expenses are coded consistently with the budget.
Match subconsultant bills to purchase orders and ensure proper authorization prior to payment.
Manage and maintain vendor records and relationships; resolve invoice or payment discrepancies.
Manage and maintain expense reimbursement and credit card online portal. Ensure receipts are attached and properly coded/job costed as well as compliance with company expense policies.
Assist A/R progress billing and month-end close processes by confirming receipt and entry of all progress billing from subconsultants.
Track client purchase orders (POs) following issuance of the Statement of Work (SOW) to ensure all contract and billing requirements are met.
Assist in entering new projects and estimates into accounting system
Prepare and issue accurate invoices for select clients that are billed hourly.
Prepare billable travel expense reports.
Monitor and manage outstanding accounts, driving timely follow-ups on overdue payments to maintain cash flow.