AR and AP Specialist
Phoenix Oversight Group LLC•Arlington, TX
•$50,000 - $60,000•Hybrid
About The Position
Accounts Receivable and Accounts Payable Specialist (Federal Program Support) for PhoenixTeam, a technology and advisory firm specializing in mortgage and financial services transformation across the federal and commercial sectors. This role supports financial operations for a federal government contract and is focused on day-to-day financial processing, accuracy, and compliance. The specialist will ensure invoices, payments, and financial records are managed in a timely and accurate manner, working closely with the Finance team, program leadership, and subcontractors.
Requirements
- Associates degree in Accounting, Finance, or related field
- 1 to 3 years of experience in accounts receivable, accounts payable, or general accounting support
- Basic understanding of invoicing, billing, and payment processing
- Strong attention to detail and accuracy
- Ability to manage multiple tasks and meet deadlines
- Proficiency in Microsoft Excel, Quickbooks, Bill.com and other financial systems
- Detail oriented and organized
- Reliable and consistent in execution
- Proactive in following up on outstanding items
- Clear and professional communicator
- Willing to learn and grow within a structured environment
Nice To Haves
- Bachelor's degree in Accounting, Finance, or related field
- Experience supporting federal government contracts
- Familiarity with contract invoicing requirements or government billing systems
- Experience working with subcontractors or vendor management
Responsibilities
- Prepare and submit invoices in accordance with contract requirements and timelines
- Track receivables and follow up on outstanding invoices
- Reconcile billed amounts with contract funding and approved work
- Maintain accurate records of invoicing and collections
- Process vendor and subcontractor invoices in a timely and accurate manner
- Validate invoices against contract terms, purchase orders, and approved funding
- Coordinate with internal teams to resolve discrepancies
- Support timely payments to vendors and subcontractors
- Maintain organized and accurate financial records
- Reconcile invoices, payments, and account balances
- Assist in tracking contract funding and expenditures
- Ensure all financial activities align with contract requirements and internal policies
- Maintain documentation to support audits and financial reviews
- Follow established financial controls and processes
- Communicate with internal teams and external partners regarding invoices and payments
- Support the Finance team with reporting and administrative tasks
- Assist with ad hoc financial requests as needed
Benefits
- Gain experience supporting federal programs and financial operations
- Be part of a team focused on accountability and execution
- Build foundational skills in government contract financial management
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
