APPLICATIONS COORDINATOR

State of careers Rhode Island • South Kingstown, RI

7d • $54,686 - $61,176

About The Position

The Applications Coordinator serves as the Coastal Resources Management Council’s front-line contact with the public and coordinates the receipt and review of applications to ensure requirements are met before staff processing and full Council hearings. The role answers questions about application processes, handles routine office communications and visitor management, and provides administrative support to Environmental Services staff. It also involves collecting application and other fees as required, certifying records, maintaining and archiving files, scheduling public hearings, and providing photography and videography of site applications pending before CRMC. The position works under the administrative direction of the Commissioner and Assistant Commissioner, exercises independent judgment, and has no supervisory responsibilities.

Requirements

• High school graduation or GED equivalent, or a substantially equivalent combination of education and experience.
• Experience in a responsible administrative position involving governmental application operations in natural resources, environmental management, or planning, or a substantially equivalent combination of education and experience.
• Thorough knowledge of principles, practices, and techniques related to CRMC’s resource management and environmental program application process.
• Knowledge of federal and state laws relating to CRMC natural resources and environmental programs.
• Ability to apply knowledge of the application process to the operating division.
• Ability to identify problems and work creatively to improve processes.
• Ability to maintain effective relationships with associates and public and private officials.

Nice To Haves

• Knowledge of Adobe software is very beneficial.

Responsibilities

• Answer incoming calls on a multi-line phone system, direct calls to appropriate staff or take detailed messages, and respond to general office emails.
• Greet visitors and direct them to the appropriate staff or department.
• Perform data entry, filing, photocopying, scanning, and file management.
• Receive, sort, and distribute daily mail, packages, and courier deliveries.
• Provide support to the Programming Services Officer, including electronic file management.
• Support the Assistant Administrative Officer by compiling and organizing application materials as they are received.
• Initially screen, sort, and review applications and requests submitted to CRMC for state assent.
• Confer with department engineers, biologists, and other technical staff regarding pending applications.
• Plan, organize, and coordinate the flow of forms and documents from application through assent.
• Assist the Executive Director and Assistant Commissioner with public hearings, including advertising public notices and ensuring pertinent information is complete and accessible.
• Coordinate the receipt and review of applications before processing by CRMC staff and hearings before the full Council.
• Collect application and other fees as required, certify records, maintain files, schedule full Council public hearings, and provide photography and videography of pending site applications.
• Control maintenance of CRMC operational files and supervise archiving of official CRMC records.
• Serve as keeper of records and attend meetings as required.
• Perform other related duties as required.

Benefits

• The posting refers applicants to the Office of Employee Benefits website for information about benefits available to State of Rhode Island employees.
• Employees hired after September 30, 2014 are required to participate in direct deposit.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED