AP Supervisor

Aston Carter•Minneapolis, MN

7d•$38 - $43•Hybrid

About The Position

The Accounts Payable Supervisor oversees the day-to-day accounts payable function, ensuring accurate and timely invoice processing and vendor payments in an industrial or manufacturing-oriented environment. This role manages invoice approvals, payment workflows, vendor reconciliations, and issue resolution while partnering closely with procurement, operations, and finance teams to improve processes and support strategic decision-making. The AP Supervisor also supports month-end and year-end close activities, cash flow forecasting, reporting, and audit requests, while maintaining strong internal controls and best practices. In addition, this position leads, mentors, and develops a small accounts payable team, fostering a collaborative and high-performing culture within a high-growth, transformation-focused organization.

Requirements

At least 5 years of hands-on accounts payable experience.
A minimum of 1 year of leadership or supervisory experience overseeing accounts payable or similar finance functions.
Strong knowledge of accounts payable processes, including invoice processing, vendor payments, and vendor account management.
Experience working with three-way matching, including purchase orders, receipts, and invoices.
Experience with purchase order-based payment processing and vendor reconciliation.
Background in industrial or manufacturing environments, or the ability to quickly adapt to these settings.
Intermediate Microsoft Excel skills, including pivot tables, VLOOKUP or similar lookup functions, filtering, and data reconciliation.
Experience supporting month-end close activities, including accruals and reconciliations.
Experience supporting financial audits, including preparation of documentation and responses to auditor inquiries.
Demonstrated ability to lead, mentor, and develop team members in a collaborative environment.
Strong attention to detail and accuracy in processing financial transactions.
Ability to collaborate effectively with procurement, operations, and finance teams.
Strong problem-solving skills with the ability to resolve invoice and vendor issues efficiently.
Ability to work effectively in a dynamic, high-growth environment undergoing transformation and process change.

Responsibilities

Oversee the day-to-day accounts payable process to ensure accurate and timely invoice processing and vendor payments.
Manage invoice approvals, payment workflows, and payment runs in alignment with internal policies and controls.
Perform and review vendor reconciliations to maintain accurate vendor accounts and resolve discrepancies promptly.
Handle and resolve accounts payable issues, including invoice disputes, payment inquiries, and vendor concerns.
Partner with procurement, operations, and finance teams to resolve discrepancies related to purchase orders, receipts, and invoices.
Collaborate with cross-functional teams to improve accounts payable processes, enhance efficiency, and support continuous improvement initiatives.
Support month-end and year-end close activities, including accruals, reconciliations, and preparation of supporting documentation.
Assist with cash flow forecasting by providing accurate and timely information on payment timing and obligations.
Prepare and support accounts payable-related reporting for internal stakeholders and leadership.
Respond to and support financial audit requests related to accounts payable, internal controls, and documentation.
Ensure compliance with company policies, internal controls, and established best practices in all accounts payable activities.
Implement and maintain three-way matching processes, including purchase orders, goods receipts, and invoices.
Oversee payment processing related to purchase orders and non-PO invoices, ensuring accuracy and adherence to terms.
Lead, mentor, and develop a team of 23 AP Specialists, providing coaching, guidance, and performance feedback.
Foster a collaborative, high-performing team environment focused on accuracy, accountability, and continuous improvement.
Leverage intermediate Microsoft Excel skills, including pivot tables, lookups, filtering, and data reconciliation, to analyze and reconcile data.
Support the adoption and use of ERP and AP automation systems, contributing to process innovation and transformation.
Contribute to strategic decisions by providing insights and recommendations based on accounts payable data and trends.
Champion process improvements and automation initiatives to drive efficiency and scalability in a high-growth environment.