AP Specialist

ITW•Des Plaines, IL

2d•$23 - $26•Onsite

About The Position

The AP Specialist will be responsible for managing the accounts payable process, ensuring accuracy and efficiency in vendor payments and record-keeping. This role involves collaborating with vendors and internal teams, maintaining financial records, and contributing to process improvements within the accounting department.

Requirements

Experience with accounts payable processes.
Understanding of the “three-way” match concept.
Ability to verify accuracy of vendor invoices.
Proficiency in using general ledger account codes.
Experience in generating vendor payments.
Skills in inspecting paid and unpaid invoices.
Ability to review automatic payments for correct coding and authorization.
Experience in developing and maintaining filing systems for financial records.
Ability to review and approve employee expense reports.
Experience in preparing Accounts Payable reports (A/P Aging and Unvouchered Receipts).
Participation in ERP improvement projects.
Ability to propose continuous improvement ideas for the A/P process.
Willingness to provide backup for other A/P activities.

Responsibilities

Check and approve vouchers for payment by applying the “three-way” match concept.
Review approvals and maintain records.
Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, assisting with bank reconciliations, etc.
Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used.
Generate payment to vendors on a routine schedule and match the check with backup for review by the Accounting Manager.
Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation.
Develop and maintain a filing system for financial information, records, and documents to ensure easily available information.
Review and approve employee expense reports for reimbursement.
Prepare monthly Accounts Payable Report: A/P Aging and Unvouchered Receipts.
Participation as a key stakeholder in ERP improvement projects.
Proposing continuous improvement ideas to simplify A/P process.
Provide backup for the remaining A/P activities.
Other projects and responsibilities as assigned.