AP Specialist

Housing Solutions•Tulsa, OK

4d•Hybrid

About The Position

The Accounts Payable Specialist provides focused support to Housing Solutions' finance function. This person will be directly responsible for the day-to-day processing of vendor invoices, checks, credit card transactions, payroll data entry, and accounts receivable tasks, helping ensure accurate coding, timely payments, and well-organized financial records.

Requirements

Experience in accounts payable, bookkeeping, or general finance support.
Ability to maintain confidentiality and handle sensitive financial information with discretion.
Excellent organizational and time management skills, with demonstrated ability to manage competing priorities without sacrificing quality.
Strong written and verbal communication skills.
Must live within a commutable distance to Tulsa, OK.

Nice To Haves

QuickBooks Online and Bill.com experience, including invoice processing, vendor management, and check processing.
Experience handling check deposits and account reconciliation tasks.
Familiarity with Microsoft Excel and SharePoint.

Responsibilities

Saving and filing vendor invoices and supporting documentation; coding invoices to the correct budget line; entering and submitting invoices to Bill.com; fielding routine vendor inquiries; and maintaining vendor setup and W-9/1099 records.
Reviewing check requests for duplicates and completeness; syncing approved bills to the accounting system and generating checks; entering manual and handwritten check information into Bill.com; and uploading check backup documentation.
Reviewing uploaded receipts for duplicates and completeness and downloading receipts to SharePoint; following up with cardholders on incomplete transactions; and pre-reviewing coding for accuracy.
Entering payroll into the accounting system; updating rent allocation percentages per the Finance Director's Cost Allocation Plan; and inputting payroll adjustments into the tracking list.
Depositing incoming checks and creating, sending, and recording payments on AR invoices.
Pulling mileage logs and processing staff expense reimbursements.