AP Specialist
Housing Solutions•Tulsa, OK
•$22 - $23•Hybrid
About The Position
The Accounts Payable Specialist provides focused support to Housing Solutions' finance function. This person will be directly responsible for the day-to-day processing of vendor invoices, checks, credit card transactions, payroll data entry, and accounts receivable tasks, helping ensure accurate coding, timely payments, and well-organized financial records.
Requirements
- Experience in accounts payable, bookkeeping, or general finance support
- Ability to maintain confidentiality and handle sensitive financial information with discretion
- Excellent organizational and time management skills, with demonstrated ability to manage competing priorities without sacrificing quality
- Strong written and verbal communication skills
- Must live within a commutable distance to Tulsa, OK
Nice To Haves
- QuickBooks Online and Bill.com experience, including invoice processing, vendor management, and check processing
- Experience handling check deposits and account reconciliation tasks
- Familiarity with Microsoft Excel and SharePoint
Responsibilities
- Saving and filing vendor invoices and supporting documentation
- Coding invoices to the correct budget line
- Entering and submitting invoices to Bill.com
- Fielding routine vendor inquiries
- Maintaining vendor setup and W-9/1099 records
- Reviewing check requests for duplicates and completeness
- Syncing approved bills to the accounting system and generating checks
- Entering manual and handwritten check information into Bill.com
- Uploading check backup documentation
- Reviewing uploaded receipts for duplicates and completeness and downloading receipts to SharePoint
- Following up with cardholders on incomplete transactions
- Pre-reviewing coding for accuracy
- Entering payroll into the accounting system
- Updating rent allocation percentages per the Finance Director's Cost Allocation Plan
- Inputting payroll adjustments into the tracking list
- Depositing incoming checks and creating, sending, and recording payments on AR invoices
- Pulling mileage logs and processing staff expense reimbursements
Benefits
- Background check
- Motor vehicle record (MVR) check (for driving positions)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
