AP Specialist

Moove NA Distribution LLC • Upper Merion Township, PA

3d

About The Position

Moove NA is a pioneer and national leader in lubricant distribution, delivering high-performance solutions across industrial, commercial, and passenger vehicle markets. With a comprehensive portfolio that includes premium brands like ExxonMobil and proprietary lines such as Medallion-Plus, DynaPlex21C, and Eco-Ultra, Moove NA is committed to quality, reliability, and innovation. As a proud subsidiary of the Cosan/Moove Group, Moove NA is at the forefront of transforming the lubrication delivery industry. Backed by a global network of over 55,000 employees, we support businesses driving energy transition, streamline operations through integrated logistics, and pioneer new opportunities in sustainable innovation. Together, we move industries forward—toward a smarter, cleaner, and more sustainable future.
Our corporate culture is derived from our Moove Attitudes: We're in This Together; Open Mind; Real Talk; Always Safe; Think Big, Act Simply
Moove is looking for an AP Specialist to join the team. This position will be a member of the Accounts Payable Team and will report to the AP Manager. This position will be to provide Accounts Payable support for both the AP Manager and the General Accounting Team. Responsible for AP entry both Inventory and Expense Invoices. Assist the AP Manager in Payments on the banking platforms as well as clear draft payments in our operating system. Research and respond to all accounts payable inquiries for assigned vendors in a prompt manner.

Requirements

• Associates degree (AA); and two to four years related experience or training; or equivalent combination of education and experience.
• Ability to maintain a responsive attitude at all times to internal and external customers is critical to this position and a core value of Moove.
• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations, to customers, clients, and other employees of the organization.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Knowledge of word processing software, spreadsheet software, accounting software, and internet software.
• History of working with a dual monitor set up or willingness to adapt to it.

Responsibilities

• Maintain a responsive attitude at all times by communicating professionally and timely via email/phone with internal/external customers, vendors and co-workers.
• AP – Reviews, GL codes, seeks approvals and enters expense invoices into the ERP system on a daily basis for assigned vendors
• AP - Matches purchase orders with vendor invoices to assure accuracy and prepare for ERP system entry on a daily basis for assigned vendors
• AP - Researches and responds to all accounts payable inquiries for assigned vendors in a prompt manner
• AP - Reviews and resolves outstanding checks on a monthly basis for assigned vendors
• AP - Monitors all paperwork, invoices, correspondence and verbal communication with vendors for assigned vendors
• Maintains flexible schedule to include ability to work overtime on occasion to complete projects and/or work assignments
• Performs other related AP duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree