Part Time AP Specialist

Aston Carter•Bethesda, OH

6d•$30 - $35•Remote

About The Position

The Part-Time Accounts Payable Specialist processes accounts payable transactions and supports financial administration activities to ensure timely, accurate payments and clear financial reporting. This role focuses on managing AP workflows across multiple accounting systems, preparing departmental spending reports, and handling monthly credit card expense reporting in a mission-driven, nonprofit environment.

Requirements

3–5 years of accounts payable data entry experience, including invoice processing and AP workflows.
Hands-on experience with accounts payable, invoicing, and reconciliation processes across multiple systems.
Strong proficiency with Microsoft Excel, including comfort with formulas and data manipulation for reporting and analysis.
Demonstrated attention to detail, ensuring accuracy in data entry, coding, and reconciliation.
Ability to reconcile data across multiple accounting databases and systems.
Experience managing data, including data management and manipulation for financial reporting.
Capability to work with contracts, grants, and awards, particularly in a nonprofit context.
Experience using or quickly learning multiple accounting databases and AP platforms such as Bill.com, Sage Intacct, and Foundant.
Effective email management skills, including organizing, tracking, and responding to AP-related communications.
Strong organization skills to manage multiple tasks, deadlines, and stakeholders.
Stakeholder management skills to communicate clearly with internal teams and external partners.
Project management abilities to handle recurring AP cycles, reports, and imports efficiently.
Nonprofit experience or familiarity with nonprofit financial processes.

Nice To Haves

Experience working in a mission-driven or nonprofit organization, particularly with contracts, grants, and awards.
Comfort collaborating with finance and operations leaders and supporting senior associates in AP and financial tasks.
Ability to work independently in a remote environment while maintaining strong communication with the team.
Interest in contributing to community-focused initiatives, including efforts related to public health and emergency response.
Willingness to adapt to evolving business needs and take on additional responsibilities as the role develops.

Responsibilities

Process accounts payable transactions accurately and on time across multiple entities, ensuring proper coding, documentation, and compliance with internal procedures.
Set up and maintain user access in Bill.com, including creating new users, updating permissions, and ensuring secure, reliable access to AP workflows.
Run and process the weekly payment import between Sage Intacct and Foundant, verifying data integrity and reconciling any discrepancies between systems.
Generate, format, and distribute monthly departmental spending reports using data from Sage Intacct and other relevant systems, presenting information clearly for stakeholders.
Prepare, code, and submit the Operations Team credit card expense report each month, ensuring supporting documentation is complete and expenses are accurately categorized.
Perform reconciliation activities across multiple systems to ensure that accounts payable records, payment imports, and reports are consistent and accurate.
Support other accounts payable and financial administration activities as assigned, including data entry, invoice processing, and documentation management.
Manage email communication related to accounts payable, responding promptly to internal and external stakeholders and maintaining organized records of correspondence.
Collaborate with finance and operations team members, including finance and tax leaders and senior associates, to support ongoing AP and financial reporting needs.
Contribute to a mission-driven, nonprofit-focused environment by supporting contracts, grants, awards, and other funding-related financial processes.