AP Specialist

Practical Applications•Woburn, MA

8d•Onsite

About The Position

The AP Specialist is responsible for the day-to-day functions of the office and our Accounts Payable function. This role is a part-time position to support the accounting department.

Requirements

Competency in Microsoft Word, Excel and Outlook.
Previous receptionist, customer services, accounting or assistant experience required.
Experience with QuickBooks Online.
Attention to detail required.
Ability to multitask and prioritize tasks effectively.
Excellent oral, written and phone communication skills.
Ability to work with all personality types.

Nice To Haves

Pitch in attitude and willingness to learn a must.

Responsibilities

Lead all reception duties including greeting guests, answering phones, handling incoming and outgoing mail, receiving, organizing the office and conference room for cleanliness, presentability and order.
Manage office supplies inventory to ensure it never runs out.
Heavy QuickBooks Online use to process vendor invoices on a regular basis.
Match invoices to required supporting documentation and file documents as necessary.
Ensure invoices are properly approved and coded to correct accounts.
Produce a weekly check run report to determine what bills will be paid.
Cut checks once approved to pay and mail out checks.
File weekly A/P packages (check stub, invoice, PO and other supporting documentation).
Ensure compliance with company accounting policies.
Collection calls.
Set up customers in QuickBooks.
Send Insurance certificates.
Collect and record credit card receipts.
Manage petty cash.
Perform all other tasks required by management.