AP Specialist

Columbia Distributing•Wilsonville, OR

6d•Onsite

About The Position

The AP Specialist will be responsible for the timely and accurate processing of accounts payable overhead invoices, including manual entry or via an automated invoice system. This role involves ensuring invoice copies are saved electronically, organizing and processing weekly payment runs (check and ACH), and maintaining lease, utility, and mileage reimbursement documentation. The specialist will also update and clear EFT Drafting payouts, field vendor inquiries, and review vendor statements to resolve open AP items. Additionally, the role supports the maintenance and processing of the Credit Card and Out of Pocket expenditure reimbursement system, ensures vendor account information accuracy in the AP database (including W-9 and 1099 information), and prepares year-end 1099 tax filings. The position provides back-up support for AP product invoice matching and processing, and requires developing positive, cooperative, and team-oriented relationships with co-workers, demonstrating behaviors consistent with the Company's Core Values.

Requirements

Understanding of accounting principles and related job duties.
Strong attention to detail.
Accurate data-entry proficiency required.
Proficient in Microsoft applications including Excel, Word, Outlook, and 10-key by touch at a minimum of 10k kph.
Ability to work with large amounts of data in Excel utilizing filter and sort functions as well as pivot tables and v-lookup functions.
Strong oral and written communication skills and the ability to communicate with all levels of management and vendors.
Ability to work as a team player in problem resolution and process improvements.
High School diploma or GED required.
Demonstrated strong Microsoft Excel experience and accounting software.

Nice To Haves

Bachelor's Degree preferred
Bachelor's degree

Responsibilities

Timely and accurate processing of accounts payable overhead invoices, including manual entry or via an automated invoice system.
Ensuring invoice copies are saved electronically in appropriate folders.
Organize and process weekly check and ACH payment runs.
Maintain lease, utility, and mileage reimbursement documentation and prepare monthly disbursements.
Update and clear EFT Drafting payouts.
Field vendor inquiries, providing timely responses and resolution.
Review and research vendor statements, ensuring timely resolution of open AP items.
Assist with maintaining and processing Credit Card and Out of Pocket expenditure reimbursement system.
Maintain and ensure accuracy of vendor account information in AP data base, including IRS W-9 forms and 1099 tax filing information.
Preparation of year-end 1099 tax filings
Provide back-up support for AP product invoice matching and processing.
Develop and maintain positive, cooperative, and team-oriented relationships with co-workers.
Demonstrate behaviors consistent with those of the Company's Core Values at all times.